DLB Associates is a premier engineering and consulting firm specializing in innovative, mission-critical solutions across hyperscale data centers, advanced infrastructure, and high-performance building systems. With over four decades of expertise, we partner with some of the world’s most influential companies to design and optimize environments that demand precision, scalability, and resilience.

JOB SUMMARY

The Administrative Assistant Associate will have the opportunity to interface with all departments in the firm. They will demonstrate problem-solving skills, effective teamwork and respect for deadlines while providing administrative talents.
This role operates in a dynamic, fast-paced environment where priorities frequently shift, requiring adaptability and strong problem-solving skills. Success in this role demands the ability to juggle multiple priorities, pivot swiftly in response to changing business needs and effectively handle both projects with accuracy and efficiency in a remote environment.
This role is pivotal in supporting general staff operations, ensuring seamless file management, meticulous document handling and effective communication. They will work collaboratively with various departments within the company, serving as a key member of the Operations Team.
The Administrative Assistant Associate will rely on instructions and pre-established guidelines to perform the functions of the job. This person will work under immediate supervision.
The Administrative Assistant Associate will communicate and operate in line with organizational goals and values, as well as departmental objectives.

POSITION REQUIREMENTS (BEGINNER LEVEL)

• Knowledge of administrative support functions including managing files, documenting processes, designing forms and templates using themes and styles, etc.
• Knowledge of continuous process improvement
• Demonstrate continued and progressive knowledge of administrative tasks required for an engineering firm
• Skill in booking and arranging travel and events
• Advanced skill using MS Office Suite (Excel, Word, Outlook, PowerPoint, Teams, SharePoint) and Adobe/Bluebeam
• Skill using artificial intelligence, machine learning and generative artificial intelligence
• Ability to leverage AI and emerging technologies to streamline workflows, optimize operational processes, and contribute to company-wide innovation
• Skill in database administration and analytics
• Skill in completing assignments accurately and with attention to detail
• Ability to analyze situations using critical thinking to determine options for path forward
• Ability to maintain confidentiality and handle sensitive information
• Ability to work successfully in a remote environment through effective communication and organizational skills, self-motivation, self-direction, proactiveness and resourcefulness in a distraction free workspace
• Ability to maintain neat, orderly, complete documents and project files
• Ability to analyze and prepare documents, reports and correspondence
• Ability to communicate effectively in both oral and written form (technical and non-technical information)
• Ability to work successfully as a member of a team and independently with supervision
• Ability to work under pressure and meet close deadlines
• Organizational skills, with the ability to manage multiple tasks simultaneously and adapt to changing business requirements as necessary

TRAVEL REQUIREMENTS

• Up to 5%, this may include travel to any or all 50 US states
• Travel is defined as physically leaving home on behalf of business activities including but not limited to client sites, meetings with other employees, meeting for business development purposes, running errands on behalf of the business, attending industry conferences, etc.

EDUCATION / EXPERIENCE

• Minimum of two years of experience in a professional office or consulting services environment

While performing the duties of this job, the employee is

• Frequently required to remain in a stationary position
• Frequently moving through home offic