Administrative Assistant at Aston Carter

Mount Juliet, Tennessee, United States -

Full Time

Start Date

Immediate

Expiry Date

08 Feb, 26

Salary

30.0

Posted On

10 Nov, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Data Entry, Reporting, Presentations, Budgeting, Microsoft Office Suite, Communication Skills, Collaboration Skills, Multitasking, Organizational Skills, Customer Service, Interpersonal Skills, Problem-solving, Event Planning, IT Setup, Travel Coordination

Industry

Staffing and Recruiting

Description

Job Title: Administrative Assistant Job Description We are seeking a proactive and organized Administrative Assistant to support our department's day-to-day operations. This role is ideal for someone who thrives in a fast-paced environment, enjoys problem-solving, and values teamwork. You will play a key part in ensuring smooth operations, supporting both internal teams and external partners. Responsibilities Provide standard clerical and administrative support, including data entry, reporting, presentations, and basic budgeting. Prepare, edit, and proofread documents, reports, and presentations. Serve as the primary administrative contact for office-related inquiries. Maintain routine correspondence and order office supplies. Support new employee onboarding and basic IT setup, including monitors and docking stations. Coordinate and manage onsite visitors. Arrange travel and logistics for the team. Lead event planning and employee activities. Recommend solutions and alternatives when stock or supplies are unavailable. Collaborate with team members and external representatives to resolve issues and improve processes. Perform other duties as required. Essential Skills GED or High School Diploma At least 1 year of administrative support or relevant experience Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Excellent communication and collaboration skills Ability to multitask, adapt to changing needs, and handle confidential information responsibly Strong organizational skills Additional Skills & Qualifications Customer service experience is a plus Associate or Bachelor’s degree Exposure to engineering or technology fields Experience with Excel Pivot Tables Positive attitude Ability and openness or flexibility to help out/jump in to help where needed Good interpersonal skills and ability to work well with others Work Environment This position is 100% in-office with a schedule of Monday through Friday, from 8 AM to 5 PM. The role requires regularly sitting at a desk and operating standard office equipment, with occasional standing, walking, lifting, carrying, or moving up to 10 pounds. Job Type & Location This is a Contract to Hire position based out of Mount Juliet, TN. Pay and Benefits The pay range for this position is $25.00 - $30.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Mount Juliet,TN. Application Deadline This position is anticipated to close on Nov 20, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Responsibilities

The Administrative Assistant will provide clerical and administrative support to ensure smooth operations within the department. Key tasks include data entry, document preparation, and coordinating logistics for the team and visitors.