Administrative Assistant at Aston Carter

Kirkland, Washington, United States -

Full Time

Start Date

Immediate

Expiry Date

02 May, 26

Salary

26.0

Posted On

01 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Calendar Management, Meeting Coordination, Task Tracking, Travel Arrangements, Expense Reimbursements, Budget Management, Communication, Project Coordination, Document Preparation, Reporting, Time Management, Organizational Abilities, Customer Service, Microsoft Office Suite, Interpersonal Skills

Industry

Staffing and Recruiting

Description

Job Title: Administrative Assistant Job Description We are seeking a highly organized and reliable Administrative Assistant to support two senior leaders within a large global organization. This role plays a vital part in ensuring the smooth execution of team operations with a focus on high-level administrative functions, including calendar and budget management, and supporting cross-functional and international teams. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced professional environment. Responsibilities Provide high-level administrative support to two senior leads, including calendar management, meeting coordination, and task tracking. Manage domestic and international travel arrangements and process expense reimbursements. Monitor and manage budgets, ensuring timely processing of financial transactions. Act as a liaison between executives, internal teams, and external partners to facilitate communication and project coordination. Support international team collaboration and assist with document preparation, reporting, and follow-ups. Maintain confidentiality and demonstrate sound judgment in handling sensitive information. Drive efficiency and growth by taking initiative on stretch projects and operational improvements. Essential Skills 2-4 years of relevant administrative support experience, including support for executive or senior-level leaders. Proven experience supporting multiple executives simultaneously. Experience working with international teams and across time zones. Demonstrated project management experience and a growth-oriented mindset. Familiarity with supporting CVP or executive-level leadership. Excellent verbal and written communication skills. Exceptional multitasking, time management, and organizational abilities. Strong customer service and interpersonal skills. Proficient in Microsoft Office Suite and ability to learn internal tools quickly. Ability to work independently, maintain confidentiality, and build strong professional relationships. Additional Skills & Qualifications Bachelor's degree preferred; relevant experience strongly considered. Background in large tech companies or previous client experience. Hands-on experience with tools such as Outlook, Teams, SharePoint, and distribution lists. Work Environment This role sits within a highly collaborative and supportive global team where administrators are never working in isolation. New team members receive hands-on training and ongoing support, with built-in coverage and backups to ensure continuity. The team maintains centralized administrative channels, enabling quick access to help and shared knowledge. The environment is friendly, inclusive, and designed to set administrators up for success while supporting a large global organization. The position is based onsite in Redmond, WA, with a Monday-Friday schedule of 40 hours per week. Job Type & Location This is a Contract position based out of Redmond, WA. Pay and Benefits The pay range for this position is $16.00 - $26.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Redmond,WA. Application Deadline This position is anticipated to close on Feb 13, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Responsibilities

The Administrative Assistant will provide high-level administrative support to two senior leaders, including managing calendars and coordinating meetings. The role also involves managing travel arrangements and budgets while facilitating communication between executives and teams.