Administrative Assistant at Aston Carter

Irvine, California, United States -

Full Time

Start Date

Immediate

Expiry Date

24 Apr, 26

Salary

29.0

Posted On

24 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Communication, Detail-oriented, Microsoft Office Suite, Microsoft Excel, Attention to Detail, Spanish-speaking, Automotive Industry Experience, Title Documentation Experience

Industry

Staffing and Recruiting

Description

Job Title: Administrative Assistant Job Description We are seeking a dynamic and detail-oriented Administrative Assistant to support our Title and Insurance departments. The ideal candidate will excel in communication, thrive in fast-paced environments, and be eager to learn. Fluency in Spanish is preferred. Responsibilities Manage incoming titles for new deals and follow up with sellers and brokers for titles not received. Coordinate with customers to arrange next steps for title work and track title status. Collaborate with the title team to send paperwork to requested locations. Utilize automated systems for mass follow-up attempts. Oversee insurance claims from inception to payment and update internal systems with claim status. Communicate with adjustors to provide required documents and follow up on claim status. Create payoffs for insurance payouts and work with third-party shops on repair claims. Generate payoffs for repossession accounts. Essential Skills Bachelor's Degree (BA) Proficiency in Microsoft Office Suite At least 1 year of experience in an administrative setting Strong attention to detail Additional Skills & Qualifications Experience in the automotive industry or title documentation is a plus. Willingness to learn and adapt in a dynamic environment. Proficiency in Microsoft Excel Spanish-speaking abilities are an advantage. Job Type & Location This is a Contract to Hire position based out of Irvine, CA. Pay and Benefits The pay range for this position is $20.00 - $29.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Irvine,CA. Application Deadline This position is anticipated to close on Jan 28, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Responsibilities

The Administrative Assistant will manage incoming titles for new deals and coordinate with customers for title work. They will also oversee insurance claims and communicate with adjustors regarding claim status.