Administrative Assistant at Aston Carter

Lynchburg, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

15 May, 26

Salary

22.0

Posted On

14 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document Management, Customer Service, Office Organization, Correspondence Preparation, Database Maintenance, Report Preparation, Vendor Contract Management, Microsoft Office Suite, Communication Skills, Attention To Detail, Organizational Skills, Time Management, Autonomy, Teamwork, Problem Solving, Adaptability

Industry

Staffing and Recruiting

Description

Job Title: Property Associate (PM)Job Description The Property Associate ensures organizational excellence by fulfilling administrative functions on the property team responsible for one or multiple buildings. This role involves providing accounting support and maintaining positive relations between tenants and clients, always ensuring superior customer service. The position is based on-site. Responsibilities Coordinate document management related to lease execution, distribution, and filing. Monitor emails, phones, and work order systems regularly to provide prompt and courteous responses, directing correspondence to the appropriate personnel. Maintain general office organization. Sort, organize, and distribute incoming mail, as well as prepare and send outgoing mail and packages. Prepare and distribute general correspondence and memos. Organize, compile, and prepare reports for distribution. Update employee, client, and customer contact databases. Coordinate conference room reservations. Assist the property team in developing and implementing property and employee manuals or contact information. Support engineers with recording and billing monthly utility meter readings and work orders via PRISM as appropriate. Assist with vendor contract creation, execution, and tracking as requested. Provide general and ad hoc administrative support to the property as needed. Perform any other duties and tasks assigned. Essential Skills High school diploma is required. Minimum of an Associate's Degree is preferred. Minimum of 1 year of experience in commercial real estate, property team, or office management. Proficient knowledge of Microsoft Office Suite and willingness to learn new programs and technology. Strong oral and written communication skills. Strong attention to detail and organizational skills. Self-starter with the ability to manage multiple projects under pressure. Ability to work autonomously or as part of a team, interacting effectively with coworkers and internal clients at all levels and in multiple disciplines. Ability to calculate figures and percentages. Capable of developing effective and constructive solutions to challenges and obstacles. Comfortable with change and uncertainty, able to shift gears and make decisions without having the complete picture. Additional Skills & Qualifications Assisting with marketing department or specialty licensing as needed and directed by the General Manager. Work Environment The position requires regular sitting for long periods of time, frequent standing, walking, reaching with hands and arms, stooping, kneeling, crouching, or crawling. It involves reading video display terminals, order forms, and other written documents, lifting a minimum of thirty-five pounds, using and accessing stairwells during emergencies, using keyboards for typing and computer input, and hearing, speaking, and answering the office telephone system. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the role. The work hours are Monday through Friday from 8:30 a.m. to 5:00 p.m., with some flexibility for evenings and weekends driven by marketing event schedules. Free parking is provided onsite for employees. The interview process involves a first round virtual interview followed by a second round in-person interview. Job Type & Location This is a Contract position based out of Lynchburg, VA. Pay and Benefits The pay range for this position is $20.00 - $22.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Lynchburg,VA. Application Deadline This position is anticipated to close on Feb 27, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Responsibilities

The Property Associate supports organizational excellence by fulfilling administrative functions for the property team, which includes providing accounting support and maintaining positive tenant and client relations with superior customer service. Responsibilities cover coordinating document management for leases, monitoring communications, maintaining office organization, handling mail, preparing correspondence and reports, and assisting engineers with utility readings and work orders.