Administrative Assistant at Aston Carter

Hartford, Connecticut, United States -

Full Time

Start Date

Immediate

Expiry Date

19 Jun, 26

Salary

20.0

Posted On

21 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Client Greeting, Phone Answering, Scheduling, Appointment Coordination, Intake Support, Documentation, Check-in/Check-out, Confidentiality Maintenance, Inquiry Response, Data Entry, File Organization, Supply Ordering, Multitasking, Emotional Resilience, Empathy, Professionalism

Industry

Staffing and Recruiting

Description

Administrative Assistant On-Site | Hartford, CT Contract-to-Hire Opportunity Pay Range: $17.00 to $20.00 per hour Are you someone who loves helping people, staying organized, and being the welcoming face of an organization? Do you stay calm under pressure, communicate naturally, and enjoy making others feel supported and respected? If so, this role could be an incredibly rewarding next step. We are partnering with a mission-driven nonprofit organization that serves individuals and families within the community. They are seeking a compassionate, dependable Administrative Assistant who enjoys interacting with people, thrives in a fast-paced environment, and takes pride in providing excellent service. This position is ideal for someone who wants their work to truly matter and who finds purpose in helping others navigate important services. Why People Love This Role • Work that directly supports individuals and families who need it most • Warm, people-focused environment where empathy and communication matter • Opportunity to make a difference every single day • Stable, consistent schedule with long-term potential • Supportive team that values professionalism, kindness, and reliability What You Will Be Doing • Greet clients and visitors with warmth, professionalism, and respect • Answer phones and assist callers with scheduling, questions, and reminders • Help coordinate appointments including virtual sessions and interpreter services • Support intake and admissions by gathering information and completing documentation • Assist with client check-in and check-out while maintaining confidentiality • Respond to client inquiries and provide accurate program information • Maintain a welcoming, organized, and safe reception area • Enter and maintain data accurately for reporting and compliance • Coordinate communication with internal teams and service providers • Provide general administrative support including organizing files and ordering supplies What We Are Looking For • Two to three years of customer service or administrative experience • Strong verbal and written communication skills • Ability to multitask with confidence and stay composed in a busy environment • Bilingual English and Spanish skills strongly preferred • Comfort working with diverse populations • Proficiency with Microsoft Outlook, Word, and basic Excel • Familiarity with Electronic Health Record systems is a plus • Professional, dependable, and respectful approach • Strong sense of empathy paired with thick skin and emotional resilience Work Environment and Schedule • Fully on-site role in Hartford, CT • Monday through Friday with shifts scheduled between 8:00 AM and 9:00 PM • Fast-paced front-desk and administrative environment • Role involves frequent face-to-face and phone interaction Why This Role Is Special This is more than an administrative position. It is an opportunity to be the first point of connection for individuals seeking care and support. Your professionalism, patience, and kindness will set the tone for someone’s entire experience. If you are someone who enjoys helping people feel seen, heard, and supported, and you want your work to have real meaning, this is a role you should seriously consider. Job Type & Location This is a Contract to Hire position based out of Hartford, CT. Pay and Benefits The pay range for this position is $17.00 - $20.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Hartford,CT. Application Deadline This position is anticipated to close on Mar 27, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Responsibilities

The Administrative Assistant will be responsible for greeting clients and visitors warmly, managing phone communications, and coordinating appointments, including virtual sessions and interpreter services. Key duties also involve supporting intake and admissions processes, maintaining confidentiality, and ensuring the reception area remains welcoming and organized.