Administrative Assistant at Aston Carter

Edmonton, Alberta, Canada -

Full Time

Start Date

Immediate

Expiry Date

06 Feb, 26

Salary

22.0

Posted On

08 Nov, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Clerical Experience, Administrative Experience, Microsoft Office, Excel, Outlook, Communication Skills, Transportation Industry Experience, Warehouse Management System, Customer Service, Problem Solving, Adaptability, Inventory Management, BOLs, PODs, Blue-Collar Environment, Freight Industry Knowledge

Industry

Staffing and Recruiting

Description

Job Title: Administrative Assistant Job Description This position offers a full-time schedule from Monday to Friday, 2:00 PM to 10:30 PM. Join one of Canada's leading third-party logistics companies as an Administrative Assistant. You will be the face of the transportation team, overseeing shipments and truck drivers, and entering critical information into the company's warehouse management system. Key tasks include handling Bills of Lading and Proof of Deliveries, managing communications with the shipping and receiving team, and addressing inquiries from drivers and customers. Responsibilities Serve as the primary point of contact for the transportation team, managing the check-in and check-out process for shipments and truck drivers. Input Bills of Lading (BOLs) and Proof of Deliveries (PODs) into the internal database using the warehouse management system. Communicate effectively with the shipping and receiving team to address inventory discrepancies. Handle inbound and outbound calls from drivers requiring directions and customers inquiring about their deliveries. Redirect callers to the appropriate personnel or assist with issues related to damaged or lost items. Essential Skills 1+ year of clerical or administrative experience, ideally in the distribution or transportation industry. Proficiency in Microsoft Office, including Excel and Outlook. Strong command of the English language to communicate across multiple departments. Experience and comfortability in a blue-collar environment such as transportation, manufacturing, or HVAC. Additional Skills & Qualifications Previous experience in the freight or trucking industry is advantageous. Familiarity with the Truckmate warehouse management system is a plus. Ability to adapt to a dynamic and busy environment with new systems being implemented. Work Environment The work schedule is Monday to Friday from 2:00 PM to 10:30 PM. The role is based in the front terminal office, which accommodates around seven people at a time. The office is a bustling blue-collar environment, frequently visited by drivers and warehouse staff. The team is welcoming and fosters a family-like atmosphere. A thick skin and good sense of humor are beneficial for thriving in this environment. The company offers a stable work environment with potential for permanent placement, along with benefits and pension options. Job Type & Location This is a Contract to Hire position based out of EDMONTON, AB. Pay and Benefits The pay range for this position is $22.00 - $22.00/hr. Workplace Type This is a fully onsite position in EDMONTON,AB. À propos d'Aston Carter: Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l’acquisition de talents, la chaîne d’approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d’un grand nombre d’entreprises du Fortune 500. Nous sommes fiers d’avoir remporté le double diamant ClearlyRated Best of Staffing® pour notre service aux clients et aux talents. Aston Carter est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi. Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à astoncarteraccommodation@astoncarter.com pour connaître d’autres options d’accommodement. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Responsibilities

The Administrative Assistant will manage the check-in and check-out process for shipments and truck drivers while overseeing communications with the shipping and receiving team. This role involves entering critical information into the warehouse management system and addressing inquiries from drivers and customers.