Administrative Assistant at Aston Carter

, California, United States -

Full Time

Start Date

Immediate

Expiry Date

26 Jun, 26

Salary

23.0

Posted On

28 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organization, Documentation Accuracy, Logistics Support, Data Entry, Microsoft Excel, Record Keeping, Waste Intake Management, Shipment Tracking, Dispatch Support, Yard Coordination, Attention To Detail, Consistency, Continuous Improvement, Reliability

Industry

Staffing and Recruiting

Description

Do you excel at keeping operations organized, documentation accurate, and logistics moving smoothly in a fast‑paced yard environment? Our organization is committed to responsible waste management and environmental sustainability. We support safe, compliant, and efficient operations by making sure materials are received, tracked, and documented accurately. We focus on environmental responsibility, teamwork, and operational accuracy, providing essential services that protect communities and promote sustainable practices. You’ll join a close‑knit team that values reliability, organization, and continuous improvement. Job Description The Administrative Assistant plays a critical role in supporting daily yard and office operations by managing receiving documentation and tracking incoming and outgoing waste shipments. This position serves as a key administrative support function for logistics, dispatch, and yard coordination, ensuring accurate records, timely data entry, and continuity of operations. Attention to detail, organization, and consistency are essential for success in this role. Responsibilities Receive and manage documents related to waste intake. Track and log trailers as they come in and out of the yard. Perform basic data entry for shipments and receipts. Create and maintain backup spreadsheets using Microsoft Excel in case of software system failures. Support administrative tasks related to logistics and dispatch. Essential Skills At least 1 year of administrative experience. Basic knowledge of Microsoft Excel for data entry and spreadsheet management. Additional Skills & Qualifications Experience in dispatching is preferred. Logistics experience is an advantage. Work Environment The position is based in a small office setting with individual cubicles and a team of 10 people. The office offers an environmentally friendly atmosphere with a flexible work schedule. You will report to the office manager. Job Type & Location This is a Contract to Hire position based out of Rancho Cordova, CA. Pay and Benefits The pay range for this position is $21.00 - $23.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Rancho Cordova,CA. Application Deadline This position is anticipated to close on Apr 8, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Responsibilities

The Administrative Assistant supports daily yard and office operations by managing receiving documentation and tracking incoming and outgoing waste shipments. This role provides key administrative support for logistics, dispatch, and yard coordination, ensuring accurate records and timely data entry.