Administrative Assistant at Atlantic Pipe Services

Wildwood, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

04 May, 26

Salary

0.0

Posted On

03 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Payroll Data Entry, Office Management, Time Management, MS Office, Communication, Organizational Skills, Process Improvement

Industry

Utilities

Description

At Atlantic Pipe Services, we’re more than a leading name in underground drainage and trenchless pipeline solutions—we’re a team that’s growing fast and growing together. Founded in 2017, we've expanded across the Southeast with a focus on innovation, reliability, and putting our people first. We offer competitive pay, ongoing professional development, and minimal travel so you can be home every night. If you're driven, team-oriented, and ready to build a career with real growth potential, APS is the place for you. Exciting Opportunity Alert! Atlantic Pipe Services is on the lookout for a dynamic Administrative Assistant to join our team at our Wildwood/Ocala Florida location! This is an amazing chance to become part of a thriving company that is on the rise. Don’t miss out on the opportunity to grow with us! Responsibilities: Payroll data entry Prepare and coordinate with HR for virtual new hire orientation: setup onboarding laptop, provide PPE, collect new hire documents, scan to HR Prepare and save rehabilitation hitlists/rehab tables Write and distribute emails, correspondence memos, letters, faxes, and forms Assist in preparation of regularly scheduled reports Provide applicants with application and/or instructions on application process and MVR process: collect, make copies, and scan applications/documents to hiring manager. Maintain weekly physical inventory county of safety equipment, provide information to manager Serves as first point of contact for all office visitors, vendors, and deliveries; greets guests and directs them accordingly. Be available in person to answer payroll and timekeeping questions from employees. (e.g., missed punches, pay discrepancies, PTO requests). Maintain a clean, organized, and professional office environment. Provide administrative support to supervisors and field staff. Participate in process improvement efforts to streamline office and field communication. Assist with job tracking and compile data for billing or reporting Maintain and distribute pre/post equipment inspections to manger and fleet department Maintain downed equipment log and distribute to accounting and management Support managers with variety of tasks, meetings, organizing files, preparing documents, managing communications, and helping with daily office activities as needed. Liaise with executive and senior administration assistants to handle requests and queries from senior managers. Knowledge & Skills Required: Proven experience as an administrative assistant Knowledge of office management systems and procedures Working knowledge of office equipment, like printers and fax machines Proficiency in MS Office (MS Excel in particular) Excellent time management skills and ability to prioritize work Equal Employment Opportunity Statement Atlantic Pipe Services is an Equal Opportunity Employer. We are committed to the principles of equal employment opportunity and comply with all applicable federal, state, and local laws. Employment decisions are based on qualifications, merit, and business needs, without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity, age, national origin, disability, genetic information, marital status, veteran status, or any other protected characteristic under Florida and federal law. ADA Accommodation Notice Atlantic Pipe Services is committed to providing reasonable accommodation to applicants and employees with disabilities. If you require accommodation during the application process or for any part of the employment process, please contact our HR department to initiate an interactive dialogue. Drug-Free Workplace Atlantic Pipe Services is a Drug-Free Workplace. All candidates are subject to pre-employment drug and alcohol screening. Background Check All positions require passing a pre-employment criminal background check. Benefits: 401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Referral program Vision insurance

Responsibilities

The Administrative Assistant will handle payroll data entry, coordinate new hire orientations, and maintain office organization. They will also serve as the first point of contact for visitors and provide administrative support to supervisors and field staff.