ABOUT US

Avillia Developments Ltd.
www.avillia.com
Avillia Developments wants an extraordinary Office Manager/Administrative Assistant to join our team.
In the world of corporate Edmonton, you are a rising star! You are organized and can manage schedules and competing priorities with ease. You have a keen eye for detail, thrive on a deadline, love to laugh, and have the “let’s figure out how to solve this” attitude. You believe in the power of a spreadsheet, have killer time-management skills, and love “to-do” lists, but more importantly, get a great deal of satisfaction finishing off the “to-do” lists.

WHO WE ARE

Avillia Developments is a privately owned and operated Land Developer with several projects in the Edmonton Capital region including Sherwood Park, Leduc, Beaumont, Calmar, and Spruce Grove. We have also recently expanded with projects in British Columbia.
We have been creating neighbourhoods for nearly 30 years. What drives us is a passion for developing functional, beautiful and diverse environments for people to live, work and relax.
We assist private developers in the pre-construction process with tactical consulting, in-depth knowledge and understanding of the sector with proven abilities in handling government, legal, and permit situations.
Our project management services include:
· Consulting and Advisory Services
· Feasibility Analysis
· Municipal and Regulatory approvals
· Budget analysis
· Project management of entire project from start to completion
Avillia Developments – it’s all about lifestyle!
Job Type: Full-time
Pay: $50,000.00-$60,000.00 per year

Benefits:

• Company events
• Dental care
• Life insurance
• On-site parking
• Paid time off
• Vision care

Schedule:

• Monday to Friday

Education:

• AEC / DEP or Skilled Trade Certificate (required)

Experience:

• administrative assistant: 5 years (required)
• receptionist: 5 years (preferred)
• Land Development or Real Estate: 5 years (preferred)
• MS Office: 5 years (required)
• MS Excel: 5 years (required)

Language:

• English (required)

Work Location: In person
Application deadline: 2025-05-04
Expected start date: 2025-05-0

· Provide administrative and office management support to our small team – you will be the heart of our group!
· Provide reception service (you are the face and voice of our little company too!)
· Ensure team members’ preparedness for meetings and other obligations by reviewing all invitations and agendas, then prepare briefing notes.
· Organize documentation and technology, as needed, for meetings and obligations.
· Manage the President’s calendar, including triaging incoming requests and competing priorities.
· Manage the team’s filing and document retention.
· Make recommendations for process improvement.
· Coordinate logistics of team meetings, seminars, workshops and special events.
· Review executive correspondence and documents to ensure there are no typos, errors or content issues, making edits as necessary.
· Draft reports and research for potential projects or current projects.
· Troubleshoot and/or escalate office administration issues as they arise.
· Prepare correspondence for the team.
· Create tracking sheets for action items identified at meetings, then follow up on outstanding items.
· Manage and prepare agendas, presentations, and projects for team as needed.
· Maintain and order office supplies.
· Manage expenses, monthly invoicing prepared to clients, and do budget tracking.
· Provide project management support to our active projects. This can include invoice support, marketing support, builder liaison, and many other exciting opportunities to grow your skill set!
· Present a positive and profession image.
Roles and responsibilities may not be limited to these duties. We’re a team of eight so we grow together and all step in where we must!