About Us
Axiom Builders is a leading construction partner for many major developers in both residential and commercial construction, with over 5 million square feet under construction in Vancouver, Victoria, Calgary, Seattle and Nashville. Our skilled team of over 500 diverse construction professionals are dedicated to meeting client expectations, with the goal of becoming an extension of their project team. Together, we execute thoughtful community-centric projects, always with safety top of mind and backed by our COR safety certification.
From iconic residential towers, noteworthy rental developments, LEED Gold office buildings, and purpose-built tenant improvements, our portfolio and expertise continue to grow. Two of our projects – Fifteen Fifteen in Vancouver and REN in Seattle – received a 2023 Award of Excellence from the Council on Tall Buildings and Urban Habitat (CTBUH). We’re also proud to have representation on the UDI U40 Executive Committee, and to have made Kincentric’s Best Employers list a few times over the past few years.
Our expertise, determination and straightforward approach are derived from our values – Accountability, Autonomy, Excellence, Humility, and Respect. The result: a quality product that’s built right – the first time.
Learn more about life at Axiom and our projects.
About the Role
Axiom Builders is seeking an Administrative Assistant to the CEO and COO to join the team at our head office in Vancouver. This unique opportunity allows the successful candidate to gain insight, knowledge, and exposure about the world of construction through the lens of leaders in the industry. This position is perfect for an organized, personable and down to earth administrative professional who is resilient and able to adjust to priorities on the fly with clarity and efficiency.

Key Responsibilities

• Managing and scheduling calendars for the COO and the CEO;
• Daily, weekly, and monthly schedule forecasting and planning;
• Assist with personal tasks including errands, travel arrangements, real estate management and other daily support tasks;
• Coordinate corporate travel arrangements, meetings, calls, bookings, and follow-up correspondence;
• Prepare catering, room bookings, audio/visual materials, seating arrangements, invitations for leadership meetings and group events in the office and at external venues;
• Engage and interact with staff, external partners, and clients;
• Liaise between departments to successfully complete tasks and projects;
• Support and organize regular reporting and updates;
• Manage and sort courier deliveries;
• Attend, record action items and distribute minutes for important meetings.

What you Bring
The ideal Administrative Assistant to the CEO and the COO is someone who works with a sense of urgency, while always prioritizing the quality of work and attention to detail. You have a deep emotional intelligence and are able to balance tasks under differing management styles. People would describe you as someone who can remain calm under pressure, navigate changing priorities and manage tight deadlines with a smile. You display a high standard of professionalism, confidentiality, and are able to build effortless rapport with the executives you support.
This role requires access to a reliable vehicle. On-site parking is provided to the successful candidate.

Skills and Experience

• Excellent computer literacy skills in MS Office Suite (Excel, Word, PowerPoint);
• Previous experience in an administrative or client service-oriented role;
• Exceptional interpersonal skills – with an ability to proactively communicate (verbal and written) in an effective and concise manner;
• Ability to maintain a high degree of discretion and confidentiality;
• Strong work ethic – a self-starter that can think critically, anticipate needs, and prioritize workload independently;
• Experience with Intranet, and project management software including SharePoint and Procore will be considered an asset;
• Diploma, Certificate, or Degree in Business, Construction, Real Estate, or a related field will be considered an asset.

Your Rewards
We’re committed to the success and development of our people and recognize that they are the drivers behind our success. We provide our teams with the tools and support they need to strive, thrive, and advance their long-term career here.
The base salary range for this role is posted below, depending on experience, plus a competitive bonus program. During the interview process, let’s talk to get the right fit for your experience level.

IN ADDITION, OUR TOTAL REWARDS PACKAGE OFFERS:

Rewards

• Benefits & Perks | 100% health/dental coverage,* up to 5% match on retirement savings, virtual healthcare, and great perks
• Mental Health Support | Unlimited counselling and support for you and your family
• Compensation | Competitive pay with annual market analysis

Opportunities

• Unique Projects | 40+ projects in motion, from skyline-changers to bespoke sales centres
• Career Growth | Twice per year we level-up with our Performance Feedback Program
• Learning & Development | 15 offerings from our dedicated L&D team

Community

• The People | Annual events to bring us together and connect across markets and teams
• Giving Back | 2000+ volunteer hours since launch of our Community Engagement program
• Leadership | 12 passionate execs focused on developing our teams and emerging leaders

What’s Next: How to Apply

Want to love what you do? We’re always looking for talented people who fit our culture and are passionate about what they do. Here are two easy ways to apply:

• Click ‘Apply Now’
• Email careers@axiombuilders.ca

Thank you for your interest in Axiom Builders! While we can only respond to shortlisted applicants, we will keep your information on file for future opportunities.

Follow us on LinkedIn to connect with our Talent Acquisition team and Instagram to see updates on our current projects.

• For Canadian employees. Our US benefits package is equally competitive.

LI-RA

Key Responsibilities

• Managing and scheduling calendars for the COO and the CEO;
• Daily, weekly, and monthly schedule forecasting and planning;
• Assist with personal tasks including errands, travel arrangements, real estate management and other daily support tasks;
• Coordinate corporate travel arrangements, meetings, calls, bookings, and follow-up correspondence;
• Prepare catering, room bookings, audio/visual materials, seating arrangements, invitations for leadership meetings and group events in the office and at external venues;
• Engage and interact with staff, external partners, and clients;
• Liaise between departments to successfully complete tasks and projects;
• Support and organize regular reporting and updates;
• Manage and sort courier deliveries;
• Attend, record action items and distribute minutes for important meetings

Want to love what you do? We’re always looking for talented people who fit our culture and are passionate about what they do. Here are two easy ways to apply:

• Click ‘Apply Now’
• Email careers@axiombuilders.c