Administrative Assistant at BAE Systems

Village of Endicott, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

16 May, 26

Salary

59672.0

Posted On

15 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Microsoft Office, Excel, PowerPoint, Collaboration, Organizational Skills, Attention To Detail, Time Management, Calendar Management, Travel Arrangements, Expense Reports, Data Entry, Proofreading, Communication Skills, Interpersonal Skills, Adaptability, Office Software Proficiency

Industry

Defense and Space Manufacturing

Description

Job Description BAE Systems, Electronic Systems is seeking a highly motivated Administrative Assistant to provide support in many departments across the Endicott site. The position requires proven advanced, working knowledge of Microsoft Office applications, especially Excel and PowerPoint. Must have strong collaboration, high level of judgement, and strong organizational skills. This position also requires a tremendous attention to detail and the ability to meet tight deadlines while balancing multiple priorities. In this role you will also support the team by managing calendars for interviews, onboarding new hires, making travel arrangements and completing expense reports. Knowledge of Coupa and Concur is a plus. Responsibilities include, but are not limited to: Organizational skills – ability to prioritize tasks, manage calendars, schedules and keep track of documentation (filing – electronically) Proficient with office software such as Microsoft Office Suite and email protocol, web-based applications and business processes and the use of office equipment Communication skills – ability to communicate effectively with all levels of employees, internal and external customers, with clear and concise command of grammar Sound interpersonal skills and ability to develop and maintain relationships Adaptable in handling multiple tasks and customers without compromising quality, operating independently using judgment and time management Timeliness, accuracy and attention to detail – approaching tasks from start to finish with proficiency, such as data entry and proofreading documents Plan and manage internal and external events and provide hospitality Maintain and order office, supplies and/or arrange catering Required Education, Experience, & Skills High School/GED and 6+ years of experience Requires proven advanced working knowledge of commonly used Microsoft Office applications including an intermediate+ level of Excel and PowerPoint. Knowledge and experience with travel and expense applications Fast paced work environment, must be well organized and work well under pressure. Exerts normal physical energy associated mostly with sitting and may occasionally stand or walk to perform the work of the position. May lift light office supplies weighing up to 15 pounds and/or operate technical equipment such as computers, printers and peripherals. Preferred Education, Experience, & Skills Associates Degree Working knowledge of Concur - travel software . 5+ years of experience performing administrative duties supporting on site and remote teams. Pay Information Full-Time Salary Range: $37295 - $59672 Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience. Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics. About BAE Systems Electronic Systems BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it’s what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you’ll find a rewarding career that truly makes a difference. Electronic Systems (ES) is the global innovator behind BAE Systems’ game-changing defense and commercial electronics. Exploiting every electron, we push the limits of what is possible, giving our customers the edge and our employees opportunities to change the world. Our products and capabilities can be found everywhere – from the depths of the ocean to the far reaches of space. At our core are more than 14,000 highly talented Electronic Systems employees with the brightest minds in the industry, we make an impact – for our customers and the communities we serve. This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.

Responsibilities

This role involves providing administrative support across various departments at the Endicott site, including managing calendars, coordinating interviews and onboarding, making travel arrangements, and processing expense reports. Responsibilities also cover prioritizing tasks, maintaining electronic documentation, planning events, and ordering office supplies.