Administrative Assistant at Baker Tilly KDN LLP

Courtice, Ontario, Canada -

Full Time

Start Date

Immediate

Expiry Date

21 Dec, 25

Salary

0.0

Posted On

22 Sep, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Organizational Skills, Communication Skills, Time Management, Attention to Detail, Customer Service, Office 365, Accounting Knowledge, Database Maintenance, Document Preparation, Interpersonal Skills, Initiative, Adaptability, Professionalism, Confidentiality, IT Troubleshooting

Industry

Accounting

Description

Be part of something bigger. Build with us today — Now, for tomorrow. At Baker Tilly, we care about the impact you make. That’s why we’re invested in your growth from day one—because the steps you take today define your tomorrow. We are looking for an Administrative Assistant to join our team—a role where your expertise will drive meaningful outcomes and your ambition will help shape what comes next. Here, you’ll collaborate with a dynamic team of professionals, united by a shared commitment to making a difference—for our clients, our communities, and one another. Baker Tilly is a leading advisory and accounting firm dedicated to building better futures. With global reach and local roots, we combine the scale of a network with the trust of strong relationships. From audit and tax to consulting and specialist advisory services, we help clients navigate complexity and seize opportunity with clarity. “There is no limit to the growth opportunities at Baker Tilly. We pride ourselves on promoting talent when we see it, and work with each professional to define what success means for them.” Your role: Working as part of a collaborative Administrative professional team, the role of the Administrative Assistant is to provide quality administrative and organizational support, to t the firm. Administrative Assistants proactively support the firm’s day-to-day needs and management of the client and flow of work. This role reports to the Operations Manager. Represent the firm in a professional, courteous, and confident manner, in both written and verbal communications, internally and externally Respond to visitors and telephone calls Coordinate, print and file the various annual tax packages (T1, T2, T4, T5) Meeting and event logistics including location and/or booking of meeting rooms, meals, equipment, materials, RSVPs, set up conference calls or video conference and travel. Research, collect, prepare/organize, and distribute supporting materials for internal / external client and/or firm meetings Managing electronic and paper-based files including e-signature and digital archiving Database maintenance / updating various databases and registers. Track planning, engagement, and legal correspondence. Prepare, edit, and proofread professional documents, proposals, and presentations. Prepare, update, print, assemble, quality check and file financial statements and other tax related forms and information returns. Assist with billings process and invoice preparation, including collection. Provide support for firm technology and changes in firm processes and policies. Monitor, and review current internal systems and processes and make suggestions for building further efficiencies Backup support for front desk, as required What you bring to the table: Post-secondary education with administration and accounting acumen Minimum 2 years of relevant experience in administration and customer service in a fast-paced, collaborative environment Advanced knowledge of Office 365 products, specifically Word and Excel Accounting/Tax process and forms (T1’s, T2’s) experience an asset Experience with CaseWare, Caseview, TaxPrep, and Doc.it an asset Previous experience working in a partnership or professional services firm supporting various levels of staff Ability to engage in exceptional interpersonal relations with clients and team members Takes initiative and direction and is a self-directed learner Innovative thinking and adaptable to service needs Ensures professionalism, discretion, integrity, and tact in performance of duties High collaboration with existing team members Excellent time management with adherence to strict legislative deadlines Positive can-do attitude and ability to juggle multiple priorities Accuracy, precision, and acute attention to detail are essential General knowledge of office equipment and basic IT troubleshooting Demonstrates sound judgement with regards to confidential and sensitive matter What’s in it for you? Flex time and banked overtime program (say hello to summer Fridays off) 3 weeks paid vacation to start Challenging and varied assignments Ongoing training and support Competitive compensation Employer paid benefits package including comprehensive health and dental starting from day one Enhanced mental health benefits Wellness subsidy RRSP matching program A leadership team committed to your success A professional, fun and friendly working environment Where you’ll work: Onsite in our Courtice, Ontario office. Job Type: Permanent, Full-time When you join Baker Tilly, you become part of something bigger—an ambitious, forward-thinking company that puts people first. Ideas matter, perspectives count, and every contribution builds a stronger future. If you’re ready to make an impact, we’re ready to meet you. We are committed to transparency in our hiring process. Please note the following information regarding this job posting: Position Status: Existing Vacancy: This job posting is for an existing vacancy within our organization. The position has become available due to an internal promotion, and we are actively seeking a qualified candidate to fill this role. We offer a competitive remuneration package based on experience and qualifications. If you are a qualified candidate, please apply now. While we appreciate all applications, only candidates selected for an interview will be contacted. Baker Tilly is an equal opportunity employer dedicated to fostering, supporting, and celebrating a diverse workplace. Upon request, we will accommodate accessibility needs throughout the recruitment and selection process and for our staff. Please let us know during the application process.

Responsibilities

The Administrative Assistant provides quality administrative and organizational support to the firm, proactively managing day-to-day needs and client workflow. This role includes coordinating meetings, managing files, preparing documents, and supporting technology changes.