Administrative Assistant
at
Baker Tilly Victoria Ltd
British Columbia, British Columbia, Canada
-
Full Time
Start Date
Immediate
Expiry Date
26 Jan, 27
Salary
60000.0
Posted On
28 Oct, 26
Experience
3 year(s) or above
Remote Job
Yes
Telecommute
Yes
Sponsor Visa
Yes
Skills
Industry
HR Technology & Services
Description
Enhance efficiency in meeting coordination, documentation management, and information management. Support the Manager of Quality & Privacy in maintaining effective quality systems and structures for Accreditation Canada and other quality-related projects.
Schedule and attend committee meetings, prepare agendas and materials as required, and accurately capture meeting minutes, decisions, and action items.
Support, review, and assist in the development and maintenance of Standard Operating Procedures (SOPs) and other processes, ensuring clarity, consistency, and alignment with best practices.
Coordinate and manage client record disclosure and access requests, including reviewing records for completeness, identifying and redacting personal and third-party information in accordance with privacy legislation, organizational policies, and legal requirements, and preparing records for release to authorized parties.
Administer the client complaint management process from intake through resolution, including logging and organizing complaints, conducting or supporting investigations, documenting findings, coordinating follow-up actions with operational teams, and ensuring timely resolution and communication.
Enter and maintain information in trackers and databases, organize electronic and physical files, and assist accreditation committees with tracking project timelines, deliverables, and required documentation.
Collaborate with the Manager of Quality & Privacy and Accreditation committee members to support the achievement of accreditation standards and conduct quality checks on documentation to ensure accuracy, completeness, and consistency.
Provide comprehensive administrative support, including composing correspondence, maintaining records, preparing reports and documentation, and managing schedules.
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