About Us:
At BeautyNut, we are passionate about helping our customers look and feel their best with high-quality, cruelty-free beauty and wellness products. As a growing company in the beauty industry, we pride ourselves on offering a curated collection of skincare, makeup, and self-care essentials. We’re looking for a motivated and organized Administrative Assistant to join our team and support our leadership as we continue to expand.
Job Summary
We are seeking a highly organized and proactive Administrative Assistant to provide comprehensive support to our executive team. The ideal candidate will possess exceptional administrative skills, a strong customer service orientation, and the ability to manage multiple tasks efficiently. This role is essential in ensuring smooth operations within the executive office and will involve a variety of responsibilities including communication management, data entry, and document preparation.

Duties

• Manage and prioritize incoming communications, including emails and phone calls, ensuring timely responses.
• Perform data entry tasks with accuracy and attention to detail.
• Proficiency in Microsoft Office 365 Suite (Word, Excel, PowerPoint, Outlook, Teams) and Google Workspace, Zoom Workspace.
• Prepare and manage documents using DocuSign for electronic signatures.
• Maintain organized filing systems for both physical and digital documents.
• Provide excellent customer service by addressing inquiries and assisting clients as needed.
• Assist with front desk duties, welcoming visitors and managing appointments.
• Proofread documents for accuracy and clarity before distribution.
• Support executives with various administrative tasks as required to enhance productivity.
• This is an on site role, remote work is not allowed for this position.

Requirements

• 5+ years of proven Canadian experience as an Administrative Assistant or in a similar role.
• Strong proficiency in Office365 applications.
• Familiarity with DocuSign or similar electronic signature platforms is preferred.
• Excellent phone etiquette and interpersonal skills for effective communication.
• Ability to handle confidential information with discretion.
• Strong organizational skills with the ability to multitask effectively.
• Attention to detail in all aspects of work, particularly in proofreading documents.
• Customer service experience is highly desirable.
• Strong communication skills is highly desired.

If you’re a self-starter with a passion for organization and a love for the beauty industry, we want to hear from you! Please submit your resume and a cover letter detailing your qualifications and why you’d be a great fit for BeautyNut.
Job Type: Full-time
Pay: $43,000.00-$50,000.00 per year

Benefits:

• On-site parking

Schedule:

• Monday to Friday

Work Location: In person
Expected start date: 2025-06-2

• Manage and prioritize incoming communications, including emails and phone calls, ensuring timely responses.
• Perform data entry tasks with accuracy and attention to detail.
• Proficiency in Microsoft Office 365 Suite (Word, Excel, PowerPoint, Outlook, Teams) and Google Workspace, Zoom Workspace.
• Prepare and manage documents using DocuSign for electronic signatures.
• Maintain organized filing systems for both physical and digital documents.
• Provide excellent customer service by addressing inquiries and assisting clients as needed.
• Assist with front desk duties, welcoming visitors and managing appointments.
• Proofread documents for accuracy and clarity before distribution.
• Support executives with various administrative tasks as required to enhance productivity.
• This is an on site role, remote work is not allowed for this position