Administrative Assistant at Bectran Inc.

Schaumburg, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Jul, 26

Salary

24.0

Posted On

16 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office management, Administrative support, Inventory management, Scheduling, Communication, Organizational skills, Attention to detail, Microsoft SharePoint, Document preparation, Vendor coordination, Logistics coordination, Office equipment operation

Industry

Information Technology & Services

Description

Description We are seeking a dependable and detail-oriented Administrative Assistant to join our team. This role plays a vital part in supporting daily office operations and maintaining a welcoming, organized environment for both staff and visitors. The position will support day-to-day administrative functions while also assisting with coordination across meetings, office operations, and internal activities. This role will continue to work closely with leadership and cross-functional teams to ensure smooth administrative and office functions, with the opportunity to take on additional responsibilities over time. What You Will Do: Place weekly grocery orders to maintain breakroom and kitchen supplies. Manage office supply and Amazon orders, including tracking inventory and preparing purchase order details. Stage and prepare the office each morning by tidying common areas, refreshing conference rooms, and setting up coffee and refreshments. Monitor and restock kitchen areas, printer stations, and supply cabinets throughout the day. Coordinate office snacks, lunches, and food orders, including planning in advance and ensuring timely delivery. Conduct daily walkthroughs of the office to ensure meeting rooms, common areas, and shared spaces are organized and ready for use. Manage and coordinate meeting room setup and reset throughout the day. Assist with scheduling internal meetings and coordinating logistics as needed. Submit and track building tickets and coordinate with building management for maintenance or service needs. Maintain and update office-related contact information, including vendors and service providers. Support coordination of office events, employee engagement activities, and internal meetings. Assist with onboarding logistics, including preparing materials, setting up workspaces, and coordinating first-day needs. Receive, distribute, and manage incoming and outgoing mail, packages, and deliveries. Support general administrative tasks such as filing, scanning, and document preparation. Help maintain organization of administrative processes and ensure documentation is updated and accessible in Microsoft SharePoint and internal systems. Requirements What You Need to Be Successful: High school diploma or equivalent required. Excellent organizational skills and attention to detail. Extensive knowledge of office management systems and procedures. Ability to operate general office equipment. Ability to manage multiple tasks and work independently. Excellent written and interpersonal communication skills. Positive attitude and willingness to learn and take on additional responsibilities. Who We Are: Since its inception in 2010, Bectran has pioneered cost-effective credit management and accounts receivable automation solutions for all sizes of organizations. Bectran’s SaaS solutions — credit, collections and accounts receivable — provide seamless user experiences across various industries and empower users with robust credit evaluation services, providing more oversight, control and efficiency to companies of all sizes. Our dedication to improving the efficiency of the order-to-cash cycle has helped companies cut down the time to process and approve credit by over 90% while significantly lowering the risk of default. We are committed to helping businesses make the transition to powerful SaaS technology solutions that save you time and money. Compensation & Benefits: In accordance with Illinois' pay transparency requirements, we are committed to providing clear compensation information. The pay range for this position is $20.00 to $24.00 hourly. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Pay ranges are subject to change based on evolving market conditions or business needs. In addition to competitive pay, Bectran offers a comprehensive benefits package, which includes: 100% paid medical coverage through Blue Cross Blue Shield (choice of PPO and HSA plans). 100% paid dental, vision, and life insurance through MetLife. Options to participate in Health Savings Account (HSA) and Flexible Spending Account (FSA) plans. Short-term and long-term disability (STD/LTD) plans available for employee election through MetLife. Retirement savings plan with a 401(k) offering Roth and traditional contributions through Principal. 15 days of Paid time off (PTO) and 8 holidays off annually. EEO Statement: Bectran is an equal employment opportunity and affirmative action employer. We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, we comply with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Bectran embraces diversity and promotes a culture of equity and inclusion where every individual is empowered to thrive. Employees are valued for their skills, experience, and unique perspectives. This commitment is reflected in our company policies and practices and is a fundamental principle of how we conduct business. Application Instructions: To apply, please submit resume through the listed posting or at our webpage: https://recruiting.paylocity.com/recruiting/jobs/All/e1e0b11b-1e4a-4390-8ed5-be5ffdff3a33/Bectran-INC. Applications will be accepted until the position is filled or the posting is removed. Applicants with disabilities may contact us at hr@bectran.com to request reasonable accommodations during the hiring process. As Bectran continues to expand in the Fintech SaaS industry, we are seeking intelligent, energetic, and skilled individuals to join our Marketing team. If you are ready to launch your career at an industry leading company, we want to hear from you!

Responsibilities

The Administrative Assistant will manage daily office operations, including supply inventory, meeting room coordination, and facility maintenance. They will also support internal teams with onboarding logistics, document management, and general administrative tasks.