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Administrative Assistant at BELFOR Franchise Group

Harahan, Louisiana, United States -

Full Time

Start Date

Immediate

Expiry Date

10 Mar, 26

Salary

0.0

Posted On

10 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Functions, Accounts Payable, Accounts Receivable, Job Cost Review, Payroll Review, Customer Service, Attention to Detail, Time Management, Communication, Organization, Vendor Management, Reconciliation, Database Management, File Maintenance, Training Attendance, Mail Distribution

Industry

Consumer Services

Description

This position is responsible administrative functions in a field office environment. Qualified candidates will be required to handle incoming mail and phone calls, directing them to the appropriate responsible party. Candidates will be additionally responsible for Accounts Payable, Accounts Receivable, Job Cost Review, and Payroll review as required. Responsibilities * Maintaining an organized workspace to ensure all incoming and outgoing communication is representative of BELFOR Practices, Processes and Standards * Timely creation of new jobs in JD Edwards as required * Organizing and maintaining an up to date job file for Estimator/General Manager Review * Using JD Edwards and BCS to maintain vendor list * Ensure compliance with vendor requirements * Monthly Reconciliation of AP statements * Customer file maintenance; digital database and physical file system * Attend BELFOR sponsored operations and safety training courses as required Requirements * Managing the front desk functions as they relate to phone calls, visitors and mail distribution * Accounts Payable: sorting, matching, and scanning invoices and check requests * Accounts Receivable: receiving payments from customers and depositing funds to appropriate account(s) * Comprehensive understanding of customer service, principles and practices * Work under time constraints to meet specific timelines * Attention to detail and keen sense of safeguarding other people's property and information Disclaimer The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified.

Responsibilities

The Administrative Assistant is responsible for handling administrative functions in a field office environment, including managing incoming communications and maintaining organized job files. Additional responsibilities include managing accounts payable and receivable, as well as payroll review.