Administrative Assistant at Benchmark Human Services

Fort Wayne, Indiana, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Aug, 26

Salary

17.0

Posted On

05 May, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Reception, Multi-line Phone Systems, Libre Office, Typing, Minute Taking, Multi-tasking, Attention To Detail, Confidentiality, Office Administration, Scheduling, Inventory Management, Document Formatting

Industry

Individual and Family Services

Description

Description Benchmark is a national leader in supporting individuals with disabilities and behavioral health challenges. Our Fort Wayne, IN Filmore office is seeking a positive, creative and engaging person to work as an Administrative Assistant. Successful applicants will attend paid training to obtain required certifications. This position is Monday thru Friday 8 am - 4:30 pm. Since 1960, Benchmark has been connecting people and potential. We are committed to empowering those we serve to live as independently as possible, be included in their communities, and reach their full potential. This mission extends to our employees, who bring our mission to life each day. We actively strive to be a workplace that honors the unique experiences, perspectives, and strengths of our employees. We believe we are stronger, better, and more effective in our pursuits when we create space for everyone to be their authentic selves. Benchmark Human Services has grown to become one of the most respected leaders in the country in the areas of intellectual and developmental disabilities (IDD) and behavioral health. We work with people of all ages at home, at work, and in the community through residential programs, employment services, crisis response, early intervention, and more. View our 65 Years of Stories campaign to learn more about the impact Benchmark employees have made across the country. Benefits: 401k plan with company match Medical, dental, and vision insurance. Life insurance. Employee Assistance Program. PTO + Sick Time Referral Bonuses Mileage Reimbursement Flexible Spending Account (FSA) Tuition reimbursement Advancement opportunities Paid training Responsibilities: Perform reception desk duties on a daily basis. Duties include answering multi-line incoming calls, directing calls, faxes, messages, and mail to appropriate personnel, and directing visitors to appropriate staff. Communicate information in a professional and courteous manner to individuals served, staff, and visitors. Refer questionable situations to appropriate personnel and communicate any concerns with supervisor. Unlocking and locking the building prior to and at the close of business hours (8:00 a.m. – 4:00 p.m.) on weekdays, even during inclement weather. Alert personnel and contact 911 in the event of emergencies (actual or drills). Assist staff and clients in exiting the building and take a head count once everyone is outside. Recording staff's absences from the agency and time of return. Informing appropriate supervisors of staff's absences. Maintain visitor log. Maintaining and updating lists of staff and individuals served locations for efficient communication, including phone extension lists and staff/individuals served rosters. Assist with and perform administrative duties as assigned, including but not limited to filing, copying, faxing, shredding, typing, distributing mail, medication distribution, creating/editing/maintaining spreadsheets, charts, presentations, forms, mailing labels, databases and documents. Assist staff with creating and/or formatting documents in Libre Office. Assist management staff as needed with reference calls, alphabetizing, filing, and projects. Maintain inventory, stock, and place office, supply orders. Maintain conference room, conference call lines, and Go To Meeting schedules. Assist in coordinating meetings – including collecting RSVP’s, creating nametags, assembling packets, placing lunch orders, and setting up equipment. Attend meetings to record, type, format, proof, and distribute minutes as needed. Maintain cleanliness of office. Comply with all standards to assure the health and safety of all staff and individuals we serve. Other duties as assigned. Comply with all standards to assure the health and safety of all individuals. Report to work as scheduled. Knowledge and Skills: Knowledge of Libre Office applications , good typing skills, and the ability to take minutes. Ability to multi-task and attention to detail Pleasant speaking voice and manner to deal with public, staff, and individuals served. Ability to work with confidential information in a professional manner Qualifications: Prior office administration or secretarial experience preferred High School Diploma or Equivalency Interested candidates should apply at http://Benchmarkhs.com/Careers Benchmark Human Services is an EOE/AAP Employer. Veterans, women, and individuals with disabilities are encouraged to apply. Candidates selected for hire will be required to complete a background check in accordance with company policy and applicable laws.

Responsibilities

Manage the reception desk by handling calls, visitors, and building security while providing professional communication to staff and clients. Perform various administrative tasks including filing, document creation in Libre Office, and coordinating meetings and office supplies.