JOB SUMMARY

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will possess strong clerical and customer service skills, with the ability to manage multiple tasks efficiently. This role involves providing administrative support, managing office operations, and ensuring smooth communication within the organization. The Administrative Assistant will be the first point of contact for clients and visitors, making professionalism and excellent phone etiquette essential.

REQUIREMENTS

• Proven experience in an administrative role or similar position
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace
• Strong organizational skills with the ability to prioritize tasks effectively
• Excellent typing skills with attention to detail for data entry tasks
• Bilingual abilities are a plus for effective communication with diverse clients
• Familiarity with multi-line phone systems and front desk operations
• Strong customer service orientation with a friendly demeanor
• Experience in clerical duties such as filing, proofreading, and document management
• Time management skills to meet deadlines in a fast-paced environment
• Previous experience as a dental or medical receptionist is advantageous but not required
• Personal assistant experience is a plus
  If you are a proactive individual looking to contribute to a dynamic team while enhancing your administrative skills, we encourage you to apply for this exciting opportunity.
  Job Types: Full-time, Part-time
  Pay: $22.43 - $27.01 per hour
  Work Location: In perso

• Manage front desk operations, including greeting visitors and handling inquiries
• Answer and direct calls using a multi-line phone system with professionalism
• Maintain organized filing systems for documents and records
• Perform data entry tasks accurately and efficiently
• Assist with calendar management, scheduling appointments, and coordinating meetings
• Provide customer support by addressing client questions and concerns promptly
• Utilize Microsoft Office Suite and Google Workspace for document preparation, spreadsheets, and presentations
• Proofread documents for accuracy and clarity before distribution
• Support bookkeeping tasks as needed, including basic accounting functions in QuickBooks
• Collaborate with team members to ensure efficient office management and workflow
• Maintain confidentiality of sensitive information while adhering to company policies