Administrative Assistant at Bethany Christian Services USA

Pringle, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

20 Jul, 26

Salary

20.0

Posted On

21 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Customer service, Communication skills, Microsoft Office Suite, Data entry, Filing, Note-taking, Billing, Expense reporting, Time management, Confidentiality, Accounting, Record keeping, Attention to detail

Industry

Non-profit Organizations

Description

Part-time hours, 16 hours/week, flexible during business hours Monday-Friday. Rooted in our Christian faith, Bethany Christian Services works to ensure children are safe, loved, and connected through family. Across 29 states, we strengthen families, support foster care and adoption, and walk alongside refugees with compassion. Here, living out your faith means using your gifts to bring hope and make a lasting impact. Working at Bethany means joining a team of dedicated professionals with diverse skills, serving communities across the country. Together, we’re united in our Christian mission and these shared values: We’re motivated by our faith, we support one another, we champion justice, we pursue excellence, and we’re in it for the long haul. As an Administrative Assistant, you’ll help carry this mission forward and make a meaningful impact every day. How Your Role Makes a Difference * Greet and welcome visitors upon arrival with a positive attitude; * Promptly address incoming calls and route them to the appropriate person; * Receive and route incoming postal and inter-departmental mail; * Perform administrative task, such as copying, faxing, and note-taking, as well as document gathering and filing; * Establish and maintain the program's client files; * Maintain and update clinical paperwork, as requested, while also keeping an up-to-date log on missing documents to report to supervisors; * Audit paperwork and track missing documents for the client's file and notify the appropriate specialist or supervisor about the necessary paperwork; * Maintain the intake referral logs; * Create, complete, and revise clinical and agency documents upon request; * Complete and process billing documents to funding sources as required by program guidelines; * Respond to requests from federal and state offices, and submit related billing reports in a timely manner; * Submit and reconcile expense reports in partnership with the site supervisor; * Run various reports, and draft correspondence and/or transcribe meeting notes, as requested; * Complete other duties as assigned. What Will Make You Successful * High School Diploma or equivalent; * At least two (2) years of prior experience working in an office setting; * Excellent verbal and written communication skills; * Must have an ability to provide excellent and compassionate customer service; * Ability to work independently and exercise a high level of confidentiality; * Must be reliable with time sensitive deadlines and tasks; * Working knowledge of office practices, procedures, and basic Accounting; * Must be a team player; * Computer skills sufficient to perform essential functions including knowledge of Microsoft Office Suite; * Must be 21 years old with a valid driver's license with at least 3 years driving experience in the U.S. to operate a vehicle on behalf of Bethany; * Must pass a Motor Vehicle Records (MVR) check and maintain a reliable vehicle with proof of adequate coverage; * Pass a criminal history screen, including state and local child protection agency registries; * Subscription to and integration of the agency Statement of Faith, Mission Statement, and Commitment to Unity. We Invest in You * Experience a team environment with other professionals who are motivated by faith, support one another, pursue excellence, and are in it for the long haul * Access to training, professional development, and career growth opportunities  * Comprehensive health insurance (medical, dental, and vision) * 403(b) retirement plan with employer match eligibility * Generous time off (11 paid holidays, PTO YourWay, paid parental leave, separate sick and paid absence banks) * Access to education reimbursement for those that qualify * Comprehensive employee assistance and wellness program * Employer paid long-term disability and group term life insurance  #LI-SR1

Responsibilities

The Administrative Assistant will manage front-desk operations, including greeting visitors and handling incoming calls and mail. They will also perform essential clerical duties such as maintaining client files, processing billing documents, and preparing clinical paperwork.