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Administrative Assistant (Bilingual: English and Chinese) at BLUE OCEAN INC
Beaverton, Oregon, United States -
Full Time

Start Date

Immediate

Expiry Date

22 Jul, 26

Salary

22.0

Posted On

23 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Administrative support, Phone etiquette, Customer service, Office administration, Inventory management, Event coordination, Property maintenance, Safety compliance, Onboarding, Google Drive, Word processing, Spreadsheets, Presentation tools, Bilingual communication, Multitasking, Organizational skills

Industry

Logistics;Transportation;Supply Chain and Storage

Description
Responsibilities: * Receive incoming phone calls and direct them to the appropriate personnel. * Welcome and host guests, clients, and vendors with a friendly and professional demeanor, while ensuring a clean, secure, and presentable workplace. * Assist in managing administrative supplies and equipment, including purchasing, restocking, maintenance, and storage. * Coordinate company activities such as team-building events and social gatherings. * Provide support for property maintenance tasks to ensure a safe and pleasant workplace, and communicate effectively with internal and external parties regarding maintenance work. * Coordinate with the safety committee to maintain a safe and secure environment for all employees and visitors. * Assist with onboarding processes for temporary staff and new employees. Qualifications: * High school diploma or equivalent; additional qualifications in office administration or related fields are a plus. * Proven experience in administrative or similar roles preferred. * Proficient in office software, including Google Drive and standard word processing, spreadsheet, and presentation tools. * Strong communication skills (verbal and written) with a professional and friendly attitude; ability to work with individuals from diverse language backgrounds. English and Chinese preferred. * Strong organizational and multitasking skills, with attention to detail. * Ability to work both independently and collaboratively in a team environment. * Adheres to policies and procedures; adaptable to change.  Monday to Friday 9 AM to 5:30 PM
Responsibilities
The administrative assistant will manage front-desk operations, including phone reception and guest hosting, while overseeing office supplies and facility maintenance. Additionally, the role involves coordinating company events and supporting the onboarding process for new staff.