Administrative Assistant (Bilingual Spanish and English) at AMERICAN NEIGHBORHOOD MORTGAGE ACCEPTANCE COMPANY

Toms River, New Jersey, United States -

Full Time

Start Date

Immediate

Expiry Date

24 Jan, 26

Salary

20.0

Posted On

26 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Bilingual, Communication Skills, Organization, Multitasking, Microsoft Office, Attention to Detail, Secretarial Skills, Office Procedures

Industry

Financial Services

Description

Job Details Job Location: 3330 Toms River - Toms River, NJ Position Type: Full Time Education Level: High School Salary Range: $19.00 - $20.00 Hourly Job Category: Finance Description AnnieMac Home Mortgage is looking to hire a Full Time English/Spanish Bilingual Administrative Assistant to assist and remove any activities or distractions possible to allow the manager time to focus on prospecting generating duties. Candidates should have experience directly or indirectly related to the Mortgage Industry. Under the direct supervision of the Branch Manager, the job responsibilities of the Administrative Assistant position include, but are not limited, to the following: Manage managers calendar Print calendar a day prior and confirm all necessary information for appointments provide directions to office if necessary. Schedule and manage task time for appointments and meetings. Ensure timeliness and preparedness of meetings and appointments. Keep manager on schedule and provide reminders when necessary. Client Appreciation Call client the day after the closing to once again thank them. Ask client if they need an additional phone appointment to review any questions regarding their mortgage, as well as share how much we appreciate future referrals. Send Thank You cards to clients after closing. Phone When requested, answer phone and delegate calls to a member of the team that can possibly assist the clients immediate need (All messages, even if delegated, are written down to advise the manager). Return phone calls for the manager upon instruction. Check messages for manager upon request. Set appointments for manager and arrange conference calls upon request. Emails Send blast weekly emails to sales staff and referral partners as instructed (Includes emailing realtors the program of the week). Forward lead generating emails to the appropriate person on the team to allow them to be handled quickly, in addition to leads being noted on the lead tracker. **Hourly when manager not in the office or in meetings. Send emails on behalf of the manager upon request. ** As needed are items the Administrative Assistant will not do on a regular basis, however, may need to assist and/or complete at times. Additional job responsibilities: Keep managers office and desk organized. 30/60/90 calls on closed loans (will be trained) Have the managers office ready for the day (prepared appointments, printing calendar daily, etc.). Keep the manager on track and on schedule. Plans, schedules, invites and confirms events (as needed). Assist with client gifts, birthday program, things of gratitude. Assist with planning, invites and confirmations with lunch and learns (as needed). Assist with marketing materials (as needed). Assist with any additional task upon request. (examples: invitation completion, completing forms, setting up new spread sheets, preparing prospecting tasks, checklist and or forms, making calls for various reasons upon request). Other duties as assigned. Qualifications High school diploma or equivalent; Superb verbal and written communication skills, fluent in English and Spanish; Ability to organize multiple files; Ability to multitask multiple projects at once; Basic knowledge of Microsoft Office; Attention to detail; Must have knowledge of secretarial, office administrative procedures, and knowledge of use and operation of standard office equipment, at a level generally acquired through 1+ years related experience. Work Environment/Physical Demands: Will have to spend long hours sitting and using office equipment and computers, which can cause muscle strain. AnnieMac Home Mortgage offers a wide range of benefits, including medical, dental and vision plans, along with voluntary benefits, including 401K. ***AnnieMac Home Mortgage is an Equal Opportunity Employer*** ***AnnieMac Home Mortgage participates in E-Verify***

Responsibilities

The Administrative Assistant will manage the manager's calendar, ensuring timely appointments and meetings. Additional responsibilities include client appreciation tasks and assisting with various administrative duties as needed.