Administrative Assistant at billgosling

Manila, Metro Manila, Philippines -

Full Time

Start Date

Immediate

Expiry Date

10 Apr, 26

Salary

0.0

Posted On

10 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Scheduling, Expense Reporting, Document Preparation, Information Distribution, Meeting Coordination, Travel Arrangements, Client Liaison, Office Management, Confidentiality, Communication, Team Collaboration, Time Management, Customer Service, Problem Solving, Organizational Skills

Industry

Outsourcing and Offshoring Consulting

Description

Join a Team That’s Passionate About Making Lives Better! At Bill Gosling Outsourcing, we believe that success starts with an amazing team. We are a global leader in outsourcing solutions, we focus on making lives better, one connection at a time. We provide tailored solutions to businesses around the globe, specializing in customer care, sales, and financial services. We’re looking for enthusiastic, driven individuals to join our dynamic work environment where fun meets results! AIC Phil LLCThe Administrative Assistant will provide support to managers, other employees, clients and office visitors by handling a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive. What You'll Do: Manage/coordinate schedule of Executives/Senior Management Preparation and submission of expense reports Preparation of business documents including confidential correspondence, memoranda, contracts and proposals Collect and distribute electronic, written and verbal information, internally and externally, on behalf of the SVP/President/CEO Preparation of conferences, meetings, events, and special project as required Schedule and attend confidential management meetings, prepare agendas, and transcribe or distribute minutes Manage corporate driver and coordination of schedule Manage/coordinate all travel arrangements for clients, Executives and/or Senior Management Meet/Liaise with individuals and/or groups inside or outside of the organization on behalf of the SVP/President/CEO Greeting guests and providing a good first impression of the business Updating information in ALLTRAC, as required Uploading correspondence to Webdocs Mailing out various correspondences to consumers and vendors. Process payments received via mail or Paytracs Activate new-hire/current employee’s access card via fingerprinting process Distribution of faxes Ordering and maintenance of office supplies Escorting vendors/maintenance when on site Maintaining visitor logs/confidentiality logs Print documentation when needed Champion company core values and other company programs Other duties as assigned Education High School Diploma or Equivalent College diploma Experience 6 months in an Administrative role Administrative experience internally or within an external organization Certificates, Licenses, & Registration There are no personal certification, licensing, or registration requirements for this job What We're Looking For: INFORMATION SECURITY RESPONSIBILITIES All Information security responsibilities can be located in The Book of Bill (Global) and The Book of Bill (Global) – French. Please note that Information security responsibilities are based on role. Why Join Us? Growth Opportunities: We believe in promoting from within and providing opportunities for career advancement. Comprehensive Training: We offer extensive paid training to ensure you’re equipped for success. Team-Oriented Culture: Work in a collaborative, supportive environment with peers who are passionate about what they do. Diversity & Inclusion: We celebrate the unique perspectives and contributions of all our employees. Fun Workplace: Join a vibrant team that knows how to have fun! From team engagement activities to social events, we foster a lively and inclusive work environment where you’ll build strong connections. State-of-the-Art Offices: Work in our modern, well-equipped offices designed to enhance collaboration and productivity. Rewarding Work: Help businesses grow while making a real difference in people’s lives! Get to Know Us Better! Follow us to get an insider view of our team in action, our values in motion, and a sneak peek into what makes us an awesome place to work! Twitter & Instagram: bgocareers Facebook: Bill Gosling Outsourcing LinkedIn: Bill Gosling Outsourcing Website – https://www.billgosling.com/careers By applying to this position, you acknowledge that you have read and understood Bill Gosling Outsourcing’s Privacy Policy and consent to the collection, use, and storage of personal information in accordance with the policy. At Bill Gosling Outsourcing, we believe that diversity makes us stronger. We welcome applicants from all backgrounds and are committed to creating an inclusive and supportive workplace where everyone can thrive. Regardless of your race, gender, age, ability status, or any other characteristic, you are valued here. If you require accommodations at any stage of the hiring process, we are happy to work with you to ensure you have the support you need – just let us know. Bill Gosling Outsourcing – Where your career thrives! Searching for the career breakthrough you’ve been dreaming of? Let the story of one of our goslings inspire you as she soared to new heights in her professional journey.

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Responsibilities

The Administrative Assistant will support managers and employees by managing schedules, preparing documents, and coordinating meetings. They will also handle travel arrangements and ensure positive interactions with clients and visitors.