JOB OVERVIEW

We are seeking a dedicated and detail-oriented Administrative Assistant to join our team. This role is crucial in ensuring the smooth operation of our office and providing exceptional support to both staff and clients. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving. This position requires proficiency in various administrative tasks, including data entry, customer service, and office management.

EXPERIENCE

The ideal candidate will have:

• Previous administrative experience in an office environment
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace
• Familiarity with QuickBooks for bookkeeping tasks is a plus
• Strong organizational skills with the ability to manage multiple tasks simultaneously
• Excellent typing skills with attention to detail for data entry tasks
• Bilingual abilities are preferred to enhance customer service interactions
• Experience with front desk operations or as a dental/medical receptionist is advantageous
• Strong phone etiquette and customer service skills to effectively communicate with clients

Join our team as an Administrative Assistant where your contributions will be valued, and your professional growth supported. We look forward to welcoming a motivated individual who thrives in a dynamic environment!
Job Type: Part-time
Pay: $18.00 - $20.00 per hour
Expected hours: 10 – 20 per week
Work Location: In perso

• Manage front desk operations, including greeting visitors and handling inquiries
• Operate multi-line phone systems with professionalism and courtesy
• Provide customer support through effective communication and problem resolution
• Maintain organized filing systems for easy access to documents
• Perform data entry tasks accurately and efficiently
• Assist with calendar management, scheduling appointments, and coordinating meetings
• Utilize Microsoft Office and Google Workspace for document creation, spreadsheets, and presentations
• Conduct proofreading of documents to ensure accuracy and clarity
• Support bookkeeping tasks as needed, including basic accounting functions in QuickBooks
• Maintain office supplies inventory and order supplies as necessary
• Collaborate with team members to streamline office processes and improve efficiency