ABOUT BLAZING STAR ENVIRONMENTAL

We are a small and growing social enterprise. We are LGBTQ2IA+ owned and are committed to being an inclusive, equitable employer. We welcome all humans to our team and make every effort to identify and remove barriers to their success.
Our core values are to take part in creating a sustainable society where we live in balance with our fellow animals and plants. We support corporations, individuals, governments, and conservation organizations that wish to use the land for their goals in a responsible way. Our primary focus is on plants and animals, but we partner with many other organizations to offer full-service solutions to your needs.
Working with us, you will feel empowered to make a difference, feel supported, and challenged to learn and develop new skills to further your career.

JOB DESCRIPTION

We’re seeking a highly organized, proactive Administrative Assistant to help keep our operations running smoothly. You will support the Administrative team to coordinate internal processes, support project delivery, and enhance team communications.
This is a great fit for someone with an administrative background who enjoys organizing, problem-solving, and finding more efficient ways to improve workflows.

REQUIRED SKILLS

• Demonstrated reliability and consistent follow-through on assigned tasks, with minimal need for supervision or reminders
• Proven ability to take initiative, anticipate needs, and identify opportunities to improve processes
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities effectively
• Clear and timely communication with team members regarding task progress, updates, and challenges
• Strong interpersonal skills, including the ability to work collaboratively, build positive relationships, and maintain a professional yet approachable demeanor
• Adaptable, with a positive attitude and the ability to remain composed and solution-focused in a dynamic work environment
• Familiarity with tools such as Microsoft Office, Teams, Asana, OneDrive, and Adobe, or willingness to learn
• This position is ideal for someone who enjoys organization, thrives in a dynamic environment, and wants to contribute meaningfully to team success.

The Administrative Assistant will work closely with and provide direct support to the Operations Manager, assisting with a wide range of tasks across the following areas:
Operations & Logistics Support
Field equipment inventory and vehicle scheduling
Equipment check-in/check-out procedures and tracking systems
OneDrive file organization and accessibility
Project and client tracking tools
Administrative Support & Policy Development
Updating internal policies and onboarding materials
Maintaining internal guidance documentation for administrative processes
Developing checklists and guidance documents to streamline workflows
Updating templates, CVs, and branding materials
Website content updates and basic communications support
Event Planning & Staff Support
Logistics coordination for staff retreats, training, and special events
Tracking staff certifications and arranging training sessions
Coordinating general employee needs and requests
Project Proposals & Funding
Monitoring bid/tender portals and keeping company profiles current
Identifying and applying for internship funding opportunities
Standardizing and streamlining proposal and grant application processes