POSITION SPECIFICS

The Department of Biochemistry & Molecular Biology is seeking a detail-oriented and highly organized Administrative Support Assistant (Support) to join our administrative team to support the front desk operations.

SKILLS AND EXPERIENCE FOR POSITION:

• Proficiency in Office365 (Teams, Word, Excel, Outlook)
• Strong attention to detail
• Well-developed interpersonal, oral, and written communication skills
• A strong appreciation for working with a diverse audience and being a team player.
• The ability and willingness to learn job-related software

PREFERRED EXPERIENCE AND SKILLS INCLUDE:

• CollegeNet/25Live
• Listserv management

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

General Equivalency Diploma (GED) or High School (HS) No prior relevant work experience required; previous relevant work experience accepted in lieu of education. Required Certifications: None
Hours: Monday through Friday, 8:00 AM to 5:00 PM.

• Serve as the first point of contact for the department. Manage the reception area to maintain a professional image; screen phone calls, greet visitors and customers.
• Retrieve and distribute main office mail, and support the department community with mail service USPS, UPS, and FedEx.
• Serve as key custodian for the department managed buildings. Manage all key maintenance, inventory, and distribution for all department facilities; perform annual key inventory and audit.
• Maintain inventory and order/purchase office supplies; arrange for equipment -maintenance; process work orders for copier repairs/needs.
• Maintain department listservs, and directories.
• Manage department conference room and equipment reservations.
• Assist department head assistant with faculty searches (tenure-track, non-tenure-track) applications, and meeting scheduling.
• Assist with the collection of proper backup support to reimburse visitors non-employee travel.
• Provide support to assigned faculty with copying, collating exams, and preparing miscellaneous correspondence, as necessary.
• Resolve problems, maintain various files, and records.
• Prepare meeting minutes from administrative team meetings.
• Other duties as assigned.