ADMINISTRATIVE ASSISTANT - BOARD AND EXECUTIVE SUPPORT

On behalf of our Non-Profit client, Procom is searching for an Administrative Assistant - Board and Executive Support for a full-time role. This position is primarily onsite with the possibility of 1 day remote at our client’s downtown Calgary office.

ADMINISTRATIVE ASSISTANT - BOARD AND EXECUTIVE SUPPORT - JOB DESCRIPTION:

The Administrative Assistant - Board and Executive Support provides high-level administrative support to the CEO and facilitates board governance. This role involves coordinating board activities, offering executive assistance, and managing general administrative tasks to ensure efficient operations.

ADMINISTRATIVE ASSISTANT - BOARD AND EXECUTIVE SUPPORT - MANDATORY SKILLS:

• 5+ years in an Executive Assistant/senior administrative role
• Business Administration Diploma or equivalent
• High degree of professionalism, business judgment, tact, and diplomacy
• Strong organizational, calendarizing, and document management skills
• Intermediate to advanced skills in Microsoft Office, Adobe Acrobat, and video conferencing platforms
• Excellent written communication skills, including writing, editing, and proofreading
• Demonstrates initiative and problem-solving abilities

ADMINISTRATIVE ASSISTANT - BOARD AND EXECUTIVE SUPPORT – NICE-TO-HAVE SKILLS:

• Experience in the non-profit sector
• Ability to work collaboratively with various stakeholders
• Strong personal alignment with Organization values: compassion, courage, family, excellence, and humility
• Adept in developing and maintaining strong relationships with various stakeholders

• Provide administrative and office management support to the CEO
• Manage CEO’s calendar and meeting preparedness
• Coordinate logistics for executive and leadership meetings
• Draft documents, correspondence, and briefing materials for the CEO
• Organize and prepare documents for CEO’s signature
• Support board meetings including logistics, materials, minutes, and records
• Maintain board documentation and coordinate onboarding
• Provide reception and front desk support including greeting guests and processing payments for a low-volume reception area.
• Prepare agendas and minutes for internal meetings
• Coordinate room bookings, respond to facility issues, and support agency events
• Support ad-hoc projects and ensure quality assurance compliance