JOB OVERVIEW

We are seeking a detail-oriented and organized Administrative Assistant / Bookkeeper to join our team. The ideal candidate will support the management team by managing various administrative tasks, ensuring accurate data entry, and maintaining organized financial records. This role requires strong computer skills, proficiency in Google Suite, and excellent phone etiquette. The Administrative Assistant/Bookkeeper will play a vital role in maintaining the efficiency of our financial operations.

REQUIREMENTS

• Experience with Quickbooks or equivalent
• Proven experience in data entry or administrative roles is preferred.
• Proficiency in using computer software, particularly Microsoft Office and Google Workspace
• Strong organizational skills with a keen attention to detail.
• Excellent phone etiquette and communication skills for effective client interaction.
• Ability to work independently as well as part of a team.
• Ability to pivot quickly
• Bookkeeping Diploma/Certification is an asset
  If you are looking for an opportunity to grow your skills in bookkeeping while contributing to a dynamic team, we encourage you to apply for the Administrative Assistant / Bookkeeper position.
  Job Types: Full-time, Part-time, Permanent
  Pay: $16.00-$25.00 per hour

Benefits:

• Casual dress
• Dental care
• Extended health care
• Life insurance
• On-site parking

Flexible language requirement:

• French not required

Schedule:

• Monday to Friday

Experience:

• Bookkeeping: 1 year (preferred)
• Administrative experience: 1 year (preferred)
• Quickbooks: 1 year (preferred)

Work Location: In person
Expected start date: 2025-02-0

Office Roles

• Prepare correspondence, presentations, brochures, publications, reports and related materials
• Schedule and confirm appointments
• Setup and maintain manuals
• Determine, establish, prepare procedures and policies
• Answer telephones, greet visitors, ascertain nature of business, respond to electronic communications
• Scanning and filing of documents
• Assist with human resource and human resource activities
• Assist with safety and safety activities
• Assist with operations and operations activities

Bookkeeper/Data Entry

• Keep financial records in order and up to date
• Utilize QuickBooks to complete bookkeeping activities

Payroll

• Run and complete payroll
• Run and complete payroll taxes

Accounts Payable

• Scan and file receiving documents
• Compare receiving documents, purchase orders and invoices to ensure accuracy and correct information
• Report any differences to management, purchasing or an available senior staff member
• Facilitate remittance to payable accounts

Accounts Receivable

• Create, send and file invoices per procedure
• Follow up on unpaid invoices regularly if not paid within the terms

Accounting/CRA/Financial Liaison

• Communicate and cooperate with external team, including but not limited to Accounting, Legal, Real Estate, CRA and government entities
• Ensure to keep Helix in good standing with WCB, CRA and other similar entities, including, but not limited to: ROEs, Payroll Taxes, GST Taxes, Provincial Corporate Taxes, T2 Corporate Taxes.