Administrative Assistant at British Council

Bucaramanga, Santander, Colombia -

Full Time

Start Date

Immediate

Expiry Date

10 Apr, 26

Salary

2850000.0

Posted On

10 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Contract Management, Data Administration, Data Analysis, MS Office, English, Spanish, Stakeholder Management, Documentation Management, Meeting Organization, Invoice Processing, Supplier Management, Project Support, Monitoring Tools, Reporting, Procurement

Industry

Non-profit Organizations

Description

We support peace and prosperity by building connections, understanding and trust between people in the UK and countries worldwide. For 90 years we have shaped brighter futures through education, arts, culture, language, and creativity. Working with people in over 200 countries and territories, we are on the ground in more than 100 countries. We connect. We inspire. Administrative Assistant The Role: To support the Head of Implementation and Operations Managers in the implementation, monitoring, and delivery of a large-scale project within the English and School Education pillar. The post holder will assist in the delivery of project activities, contribute to effective monitoring and data reporting, and help ensure that project execution aligns with delivery targets and complies with British Council internal policies and procedures. Main accountabilities but not limited to the following: Customer and Project Support Supports the core project team in designing and maintaining timetables, charts, and monitoring tools to ensure the successful and timely delivery of project activities. Assists in the creation and tracking of service provision contracts, social security documentation, and procurement forms for external service providers, including consultants and vendors. Supports the Finance and Administrative Coordinator in the supplier payment process, including invoice collection, processing, and confirmation of payments. Manages project documentation by maintaining accurate digital and physical filing systems. Maintains and updates project databases, carries out basic data analysis, and ensures full compliance with data protection regulations. Organises project-related meetings, ensuring accurate minute-taking, attendance tracking, and timely distribution of records. Completes reporting forms related to audience targets and project reach. Relationship and Stakeholder Management Manages relationships with stakeholders at the appropriate level to ensure effective communication and collaboration. Maintains relationships with vendors and suppliers, ensuring delivery of services as agreed and holding them accountable for performance. Prepares reports on project events and activities for stakeholders, when required. Requests quotations from suppliers and contributes to the evaluation process using appropriate selection matrices. Requirements of the role: Two (2) years of proven experience as an administrative assistant. One (1) year of proven experience in contract management. Experience working in a supporting role on programmes or projects. Excellent understanding of data administration and management functions (collection, analysis, distribution etc.) Familiarity with modern database and information system technologies. Expert in MS Office (Excel, Access, Word etc.) Ability to operate in English and Spanish (both written and spoken) at a business level. Desirable: Familiarity with programming and information system technologies. Closing Date: Applications will close at 23:59 on 18 January 2026 South Africa Time / 21:59 UK Time ***We request that applications be submitted in English You must have the legal right to work in the country at the time of application. Mobility / relocation / visa sponsoring support will not be provided. Important Information: Department: English and School Education Contract Duration: Fixed term contract ending December 2026 Basic Monthly Salary: COP 2,850,000 Location: Bucaramanga, Colombia British Council supports working in new ways such as hybrid working, subject to full approval by line management and conditional upon our ability to provide the appropriate level of service. This may not be appropriate for all roles but can be explored at interview. A connected and trusted UK in a more connected and trusted world. Equality, Diversity and Inclusion Statement We are committed to equality, diversity and inclusion and welcome applications from all sections of the community as we believe that a diverse workforce gives added depth to our work. The British Council is a Disability Confident Employer. The Disability Confident scheme helps challenge attitudes, increase understanding of disability and ensure staff are drawn from the widest possible pool of talent. We guarantee an interview for disabled applicants who meet the minimum role requirements. We welcome discussions about specific requirements or adjustments to enable participation and engagement in our work and activities. Safeguarding Statement The British Council is committed to safeguarding children, young people and adults who we work with. We believe that all children and adults everywhere in the world deserve to live in safe environments and have the right to be protected from all forms of abuse, maltreatment and exploitation as set out in article 19, UNCRC (United Nations Convention on the Rights of the Child) 1989. Appointment to positions where there is direct involvement with vulnerable groups will be dependent on thorough checks being completed in line with legal requirements and with the British Council’s Safeguarding policies for Adults and Children. If you experience any difficulties with submitting your application, please email askhr@britishcouncil.org

Responsibilities

The Administrative Assistant will support the Head of Implementation and Operations Managers in delivering a large-scale project, ensuring compliance with internal policies. Responsibilities include managing project documentation, supporting financial processes, and maintaining stakeholder relationships.