Administrative Assistant - BRTA at Keolis

Pittsfield, Massachusetts, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Sep, 26

Salary

30.5

Posted On

08 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Administration, Bookkeeping, Financial Record Keeping, Payroll Processing, Customer Service, Organizational Planning, Problem-solving, MS Excel, Data Entry, Accounts Payable, Accounts Receivable, Bank Reconciliation, General Ledger, Financial Reporting, Scheduling, Confidentiality

Industry

Ground Passenger Transportation

Description

ADMINISTRATIVE ASSISTANT - BRTA Hourly Wage Range: $27.00 - $30.50 Knowledge and Experience: * High School Diploma or equivalent. * Minimum 2 years prior office administration experience * Ability to work without direct supervision. * Ability to read, write and speak English. * Ability to work flexible schedules that may include nights, weekends, and holidays. * Computer literate. * Ability to type 30 wpm. * Knowledge of payroll processing systems helpful. Skills: * High level of attention to detail. * Effective communication skills, both written and oral. * Excellent Customer Service skills. * Strong organizational planning skills. * Strong practical skills. * Strong analysis and problem-solving skills. * Basic math skills. * Ability to work in a union environment. Key Accountabilities: Office Administration * Backup for records recording the accumulation and use of vacations, holidays, sick days, and miscellaneous leaves of absence. * Ensure compliance with union agreements, company policies, and applicable labor regulations * Ability to organize their work by utilizing tools, such as MS Excel and office equipment. * Maintains employee confidence by keeping information confidential * Assist with employee inquiries related to payroll, HR and leaves. * Other duties as assigned Bookkeeping & Financial Support * Perform data entry and maintain accurate financial records in accounting systems * Assist with accounts payable and receivable, including invoice processing and vendor payments * Reconcile bank statements and transit-related financial transactions * Maintain general ledger entries and support monthly closing activities * Prepare financial reports, summaries, and documentation for management review Administrative Support * Provide general administrative support to transit management team * Maintain organized filing systems (electronic and physical) for financial records * Manage office inventory and working with vendors to insure regular supply of office material * Answer phone calls, respond to emails, and assist with internal and external inquiries * Coordinate scheduling, meetings, and documentation for transit operations * Support audits by preparing and organizing required financial and payroll documentation Physical Demands and Work Environment: The physical demands and work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of the job. Reasonable accommodation may be requested to enable individuals with disabilities to perform the essential functions. All roles may entail, to varying extents, the following physical demands: * Long periods (potentially exceeding 8 hours per day) of walking, standing, sitting, bending, pushing, pulling, climbing, lifting, balancing, stooping, twisting, squatting, handling materials, repetitive hand-wrist motions, and traversing uneven surfaces; * Exposure to both extreme heat and cold; * Exposure to loud noises, fumes, and airborne particles; In addition to the above demands inherent in every role, the following roles may entail unique physical demands, including: * Operators/Drivers may work inside or outside vehicles and may operate vehicles for over 8 hours per day. * Operations Supervisors and Managers may split their work between an office setting looking at a computer screen/electronic device and active transit field locations driving in a vehicle. * Maintenance Employees may be exposed to toxic or caustic chemicals in a ventilated maintenance shop and may work with personal computers, laptops, electronic hand-held devices, complex electrical schematics, diagnostic software and testing devices, and other heavy machinery. * Office Staff may work indoors in air-conditioned or well-ventilated facilities, including offices and cubicle spaces equipped with a telephone and computer and may entail typing or looking at a computer screen. Additional Statements: * Drug screening: Pursuant to Department of Transportation regulations, employment for safety-sensitive positions will be contingent upon passing a pre-employment drug screen and a physical examination. Keolis maintains a drug-free workplace. Employment will also be contingent upon completion of a background check consistent with applicable federal, state, and/or local laws. * Safety commitment: Safety is a way of life at Keolis. By placing safety first, we ensure the wellbeing of our employees, customers, and communities. Together we can become the safest transportation company in the world. * Environmental commitment: Keolis is committed to protecting the environment by minimizing the impact of our operations on the communities where we operate. * EEO statement: Our policy is to afford Equal Employment Opportunity to qualified individuals regardless of their race, color, sex, religion, age, creed, marital status, national origin, ancestry, physical or mental disability, sexual orientation, pregnancy status, genetic information, veteran status, gender identification, or any other status protected by applicable law. If you require a reasonable accommodation to participate in the application or interview process, please contact KTA-HR@keolisna.com. Keolis complies with federal and state disability laws and provides reasonable accommodations to qualified applicants. * Work authorization: “Applicants must be authorized to work in the United States. Keolis does not sponsor visas for this position” * Disclaimer and closing statement: The above statements are intended to describe the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees assigned to this job. Keolis is committed to offering our employees competitive compensation and benefits, opportunities for development and growth throughout an exciting and rewarding career, and the safest work environment possible.

Responsibilities

Provides comprehensive administrative and financial support, including bookkeeping, payroll assistance, and office management. Coordinates scheduling and documentation for transit operations while ensuring compliance with union agreements and company policies.