Administrative Assistant (Bucharest, Romania) at GOPA Consulting Group

Bucharest, , Romania -

Full Time

Start Date

Immediate

Expiry Date

15 Sep, 26

Salary

1800.0

Posted On

17 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

English Proficiency, Microsoft Office, PDF Editing, Document Formatting, Tender Preparation, Data Management, Analytical Skills, Communication Skills, Time Management, Multicultural Collaboration, PRAG Knowledge, Project Cycle Management

Industry

Business Consulting and Services

Description

A JOB OPPORTUNITY AT GOPA Partners in Action for Change and Engagement (GOPA PACE) is a private organization based in Brussels since 1991 and member of the GOPA group, one of the world’s leading development consultants. GOPA PACE is a leading consultant in the fields of public diplomacy, communication and events with contracts that cover dozens of countries in Africa, Americas, Asia and Eurasia. The GOPA PACE teams are a group of highly driven professionals dedicated to achieving the greatest impact through our projects across geographies. A JOB THAT INSPIRES YOU As an Administrative Assistant, you will : Work under the guidance and direction of the Department Coordinator; Draft and submit requests for clarifications to contracting authorities regarding selection and eligibility criteria; Prepare and submit responses to clarification requests received from contracting authorities, for areas within the candidate's scope of work; Compile, organize, and verify all required documentation in line with formal submission requirements, ensuring accuracy and completeness within tight deadlines; Support the preparation of prequalification and tender submissions in collaboration with partner organizations, including tracking incoming documentation and following up on outstanding items; Conduct thorough reviews to ensure consistency, compliance, and quality across all submission documents, including legal and financial components; Apply final formatting to all documents in accordance with client specifications and prepare files for printing and submission; Ensure timely and secure dispatch of tender packages and track delivery to the intended recipients; Monitor and follow up on client communications and decisions, including correspondence with European Union institutions such as the European Commission, as required; Updating and maintaining internal databases and tracking systems related to technical projects; Ensuring the integrity and accuracy of data inputs while managing frequent updates across multiple projects; A BACKGROUND THAT CONVINCES US Bachelor’s degree; Excellent command of English; knowledge of French is an advantage; Excellent verbal and written communication skills; Proficiency in Microsoft Office suite (Word, Excel, Outlook, PowerPoint) and ability to work efficiently with PDF tools for editing, formatting, and combining documents; Strong attention to detail and commitment to high-quality standards; Ability to manage multiple tasks and priorities simultaneously in a fast-paced, deadline-driven environment; Proven ability to work effectively under pressure and handle time-sensitive assignments; Analytical skills, including the ability to assess the validity and accuracy of legal and financial documents; Highly organized and proactive approach to work and solve issues; Team player, comfortable in a multicultural and multilingual working environment; Familiarity with the Practical Guide on Contract Procedures for European Union External Action (PRAG) and project cycle management in European Union-funded projects is considered an asset. AN ENVIRONMENT THAT MOTIVATES YOU A 6 months contract, with the possibility to extend 1800 EUR gross salary; Additional benefits such as transport and meal vouchers, early bonus, based on seniority and performance; Extensive training and opportunities for career growth in an international environment; Opportunities to work with leading international organizations and companies. Possibility for hybrid working arrangement (after the first 6 months). READY FOR CHANGE? About us Discover the GOPA World with us!

Responsibilities

The Administrative Assistant supports the Department Coordinator by preparing tender submissions and managing documentation for contracting authorities. They are also responsible for maintaining internal databases and ensuring the accuracy of project-related data.