Administrative Assistant - Buttermilk Vehicle Shop at Aspen Skiing Company

Aspen, Colorado, United States -

Full Time

Start Date

Immediate

Expiry Date

21 Dec, 25

Salary

0.0

Posted On

22 Sep, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Communication, Problem-Solving, Time Management, Attention to Detail, Team Player, Recordkeeping, Database Management, Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint

Industry

Hospitality

Description

Company Description With roots dating back to 1946, and a division of Aspen One, Aspen Skiing Company owns and operates four mountains—Aspen Mountain, Snowmass, Aspen Highlands, and Buttermilk. Aspen Skiing Company takes pride in the coexistence of resort, community, and the environment, which exemplifies its values of living fully, honoring people and place, taking the long view, and pursuing excellence in everything it does. Aspen Skiing Company is where guests from around the world come to renew the mind, body, and spirit through unforgettable experiences at the confluence of nature, culture, and recreation. Aspen Skiing Company also owns and operates the award-winning Aspen Snowmass Ski & Snowboard School, Four Mountain Sports rental and retail shops, and a collection of sustainably sourced on-mountain food and beverage outlets. Aspen Snowmass encompasses 5,680 acres of skiable terrain across four mountains, more than 40 ski lifts, and more than 410 trails. For more information, visit www.aspensnowmass.com or follow @aspensnowmass on Instagram, Facebook, and X. Please note that all official communications from the Talent Acquisition or Human Resources team are sent from email addresses within the [email protected], aspen.com, aspensnowmass.com, aspenhospitality.co, limelighthotels.com & thelittlenell.com domains. Job Description The Administrative Assistant is responsible for providing office management support, executing administrative policies and assisting managers and staff with administrative support tasks. The administrative assistant reports to Vehicle Maintenance Manager. Applications for this position will be accepted until October 15, 2025 Essential Duties and Responsibilities Greet, assist and direct guests, employees and clients Screen/route incoming calls and correspondences including mail, email and faxes; respond independently when possible Prepare and file reports and documents including with government agencies to conform with statutes Compose and distribute general correspondences, memos, charts, tables, graphs, reports, presentations and other documents as needed Coordinate manager/department calendars and schedule appointments Prepare, compose and transcribe records such as agendas, notices, minutes, and resolutions for department meetings Create and maintain recordkeeping, database and spreadsheet files Maintain office equipment, coordinate IT needs, order department supplies and arrange for equipment maintenance Assist in outlets during peak periods or staff shortages (as required) Manage expense reports and code, sign and submit invoices (as required) Maintain department operations manuals, safety and training materials (as required) Other duties as assigned Qualifications Education & Experience Requirements High School Diploma or GED required At least 1 year of experience in a clerical/administrative support position Knowledge, Skills & Abilities Proficient computer skills; Microsoft Word, Excel, Outlook and PowerPoint Knowledge of company policies and procedures Familiarity with company rules, regulations, and operational standards Skilled in effectively communicating both verbally and in writing with team members and customers in English Ability to prioritize tasks and manage time effectively Ability to do basic problem-solving Completes tasks and goals efficiently and effectively Ability to quickly adapt to changes in processes, customer flow, environments, and tasks Ability to engage with customers in a positive and helpful manner Attention to detail Ability to be a team player, working collaboratively with others Ability to develop strong working relationship with those contacted in the course of work Additional Information Work Environment & Physical Demands Ability to reach, crouch, kneel, stand or be on your feet, kneel and bend for extended periods of time Regularly work in adverse conditions and required to use protective equipment to prevent exposure to hazardous materials as well as an office environment and may be required to walk on slippery and uneven surfaces Must be able to lift, push or pull up to 50 lbs. individually or with assistance Job Benefits This position is classified as a seasonal full-time position eligible for the following benefits: Enrollment dates differ across the various programs. Paid Time Off Programs Paid Leave Programs Employee Ski Pass Other company perks #AspenHP25 The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. By accepting a position with Aspen One, Aspen Snowmass, Aspen Ventures or Aspen Hospitality you acknowledge that you are able to perform the essential functions of the job with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. To request accommodation during the application and interviewing process, please contact Human Resources at 970-300-7700. This job description is designed to indicate the general nature and level of work. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this job. Duties and responsibilities may change at any time with or without notice. Aspen One is an equal opportunity employer (Minority/Female/Disabled/Veteran). At Aspen One, inclusion, equity, and diversity are fundamental to fulfilling our vision of building a better workplace and better world. From our hiring practices through the entire employee experience, we embrace and celebrate the unique experiences, perspectives and cultural backgrounds that each employee brings to the workplace. We encourage diverse points of view which allows us to develop innovative solutions to the ever-evolving world of work. Aspen One strives to foster an environment where our employees feel respected, valued and empowered, and our team members are at the forefront of helping us promote and sustain an inclusive workplace that works for all. For an overview of Aspen One Company's benefits and other compensation visit www.aspensnowmass.com/employment/benefits-and-perks Aspen One participates in E-Verify. E-Verify & Right to Work Poster

Responsibilities

The Administrative Assistant provides office management support and assists managers and staff with administrative tasks. Responsibilities include greeting guests, managing correspondence, preparing reports, and maintaining office equipment.