Administrative Assistant - Camden School Nutrition at Whitsons Culinary Group

Camden, New Jersey, United States -

Full Time

Start Date

Immediate

Expiry Date

26 Mar, 26

Salary

21.0

Posted On

26 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Detail Orientation, Communication Skills, Time Management, Teamwork, Bookkeeping, Computer Skills, Food Safety Standards, Customer Service, Interpersonal Skills

Industry

Food Production

Description

School Nutrition Administrative Assistant – Keep Our Kitchens Running Smoothly! Support a Mission That Nourishes Students Every Day Are you organized, detail-oriented, and passionate about supporting a team with a purpose? Join our school nutrition department as a School Nutrition Administrative Assistant—a key behind-the-scenes role that helps ensure thousands of students receive healthy, delicious meals every school day. What You’ll Do: Every day, you'll play a key role in keeping our kitchens humming and our teams supported by: * Answering calls and helping parents or team members with lunch account questions (especially with the Nutri-Kids POS system) * Handling attendance tracking and making sure our team gets paid accurately and on time using ADP * Closing out cash registers, reconciling daily deposits, and organizing all records with care * Entering meal counts, sales, and data into our Dine Central system * Coordinating lunch counts, daily menus, and deliveries to our satellite schools * Printing signage, menus, and marketing materials that brighten school cafeterias * Assisting with staff training, safety audits, and inventory tasks * Jumping in to support school sites when needed—whether it’s a helping hand in the kitchen or coordinating substitutes * Being a go-to resource for your manager and a cheerful connector for the whole team What We’re Looking For: * High School Diploma required; Associate Degree preferred * Basic bookkeeping and strong computer skills (Excel, Outlook, Word) * Previous office, school nutrition, or administrative experience a plus * Clear communicator with strong phone and interpersonal skills * Detail-focused and dependable, with strong time management abilities * Team player who enjoys helping others and creating a positive work environment * Familiarity with POS systems and food safety standards is helpful (we’ll train!) * Must be able to occasionally lift up to 30 lbs and travel between schools when needed Why You’ll Love This Role: * Make an impact in your local school community * Supportive, mission-driven team that values your contributions * Family-friendly schedule – no late nights or weekends * Growth opportunities within a supportive and stable company * Be part of something bigger – at Whitsons, we serve more than just meals. We serve futures. * Competitive pay + full benefits (medical, dental, vision, 401k, PTO) About Whitsons: Whitsons Culinary Group is dedicated to Enhancing Life One Meal at a Time™. We bring high-quality meals and compassionate service to school communities across the region. As part of our School Nutrition team, you’ll help create a welcoming environment where students feel nourished, supported, and ready to learn. Ready to join a team that feeds minds and fuels futures? Apply today! Pay rate: $18-21hr based on experience Qualifications Education: * High School Diploma or Associate Degree Computer Skills: * Basic bookkeeping skills and proficiency in computer applications (email, outlook, excel, word) Other Qualifications, Experience and Competencies: * Business Acumen * Good phone skills * Ability to work successfully with others. * Local food safety certification, if required in jurisdiction of employment. PHYSICAL DEMANDS OF THE JOB: • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • While performing the duties of this job, the team member is frequently required: • To stand, walk, talk and hear; use hands and fingers to feel, handle, or operate objects, tools and controls; and reach with hands and arms. • The employee is frequently required to lift and move up to 40 lbs • Specific vision abilities required by this job include being able to see in dim lit areas such as walk-ins and storage areas. • Position may require extended hours including evenings and/or weekends, possible travel to other work sites. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work is performed primarily in kitchen and storage setting The noise level in the work environment is moderate to loud. The duties listed above are intended only as illustrations of the various types of work and duties that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position, and the Company reserves the right to add additional duties or modify existing duties. The job description does not constitute an employment agreement between the Company and employee and is subject to change by the Company as the needs of the Company and requirements of the job change.

Responsibilities

The Administrative Assistant will support the school nutrition department by managing lunch account inquiries, tracking attendance, and ensuring accurate financial records. They will also coordinate meal counts and assist with staff training and inventory tasks.