OVERVIEW

We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team. The ideal candidate will possess strong clerical and customer service skills, with a proven ability to manage multiple tasks efficiently. This role requires proficiency in various office software and excellent communication abilities, as you will be the first point of contact for clients and visitors. If you thrive in a fast-paced environment and have a passion for providing exceptional administrative support, we encourage you to apply.

REQUIREMENTS

• Previous administrative experience is a plus
• Bachelors Degree in any field
• Bilingual candidates are highly preferred to enhance communication with diverse clients.
• Strong computer skills with proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and Google Workspace tools.
• Excellent phone etiquette and customer service skills are essential for this role.
• Ability to perform clerical duties including filing, typing, and data entry with attention to detail.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Personal assistant experience is advantageous for supporting executives or managers effectively.
• Familiarity with bookkeeping principles is beneficial but not mandatory. Join our team as an Administrative Assistant where your contributions will be valued, and your professional growth will be supported!
  Job Type: Part-time
  Pay: From $15.00 per hour
  Expected hours: 20 per week

Ability to Commute:

• Philadelphia, PA 19110 (Required)

Ability to Relocate:

• Philadelphia, PA 19110: Relocate before starting work (Required)

Work Location: In perso

• Manage front desk operations, greeting visitors and answering inquiries with professionalism and courtesy.
• Handle multi-line phone systems, ensuring effective communication and timely responses to calls.
• Perform data entry tasks with accuracy, maintaining organized records and filing systems.
• Assist with calendar management, scheduling appointments, and coordinating meetings for team members.
• Provide customer support by addressing client needs and resolving issues promptly.
• Utilize QuickBooks for basic bookkeeping tasks as needed.
• Proficiently use Microsoft Office Suite and Google Workspace for document creation, data management, and communication.
• Conduct proofreading of documents to ensure clarity and correctness before distribution.
• Support office management tasks including inventory management, ordering supplies, and maintaining a clean work environment.
• Demonstrate strong organizational skills by prioritizing tasks effectively and managing time efficiently.