Administrative Assistant at Capstone

Edina, Minnesota, United States -

Full Time

Start Date

Immediate

Expiry Date

19 Jan, 26

Salary

58000.0

Posted On

21 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Attention To Detail, Organization, Time Management, Microsoft Office Suite, Project Management Tools, Content Management Systems, Communication Skills, Collaboration, Adaptability, Problem Solving

Industry

Book and Periodical Publishing

Description

Description Capstone is seeking an organized and efficient Administrative Assistant in our Content Development team. This is a key support role for the Content Development team and the broader Content business unit. This role provides administrative support such as data and metadata work, invoice processing, assisting with content development and vendor support, and other administrative duties. The person in this role plays a vital part in supporting a creative team working to develop books that enhance children’s love of reading and learning. Our preference is for this role to be hybrid, based out of either our Edina, MN or North Mankato, MN locations. Why You’ll Want To Join Capstone Have you ever read something that increased your understanding of the world around you? An article, a book, a research paper, a piece of local legislation, even a poem or short story? Capstone is a mission-driven community of passionate, creative people like you who believe in the power of literacy. Our mission is to make reading fun for kids, so that they never experience literacy as the barrier that prevents them from understanding and engaging with the world around them. For more than 30 years, Capstone has led the way in K–5 educational publishing, creating award-winning books and digital learning experiences (PebbleGo). The information landscape has changed dramatically since we first started out in 1991, and competition for kids’ attention is at an all-time high. This changing landscape inspires our continued growth and innovation – today’s kids need trusted sources of content more than ever, but their standards for what’s considered engaging have never been higher! At Capstone, we’re excited by that challenge – are you? YOUR RESPONSIBILITIES Data & Administrative Assist all Content teams with data and metadata entry and completing concept briefs. Assist the editorial department with note taking and tracking of projects through internal and external customers, including translators and freelance editors. Assist Metadata team with Library of Congress applications and submissions to levelers. Assist with managing and updating author, illustrator, and freelancer databases and manage the tracking and distribution of new author and illustrator queries. Manage the ordering of complimentary copies for content consultants, authors, illustrators, licensors, Library of Congress, and other external people and internal staff each production cycle. Ad-Hoc Support: Provide additional administrative and operational assistance as needed to support team efficiency and productivity. Collaboration & Communication Handle tracking and filing of invoices and liaise with accounting and contracts departments as needed. Assist in the tracking and reporting of key indicators, such as invoices paid, on a monthly basis to assist with budget forecasting. Work with accounting, contracts, IT, and other departments to streamline processes. Perform additional tasks as assigned in a professional and efficient manner. Education, Experience, and Skills desired: Associate or Bachelor’s degree preferred; equivalent work experience considered. 1-2+ years of experience in administrative support, preferably in content, publishing, or other creative environments. Excellent attention to detail, organization, and time management skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams) and experience with project management tools such as Smartsheet and/or content management systems such as Biblio3. Ability to manage multiple tasks, prioritize work, and meet deadlines. Strong communication skills and ability to collaborate effectively with a creative team. Proactive, flexible, and adaptable in a fast-paced environment. An interest in supporting children’s literacy and education is preferred. Collaboration and teamwork. Communication and interpersonal skills. Adaptability and problem-solving. Travel Requirements This position requires no travel. Inclusion & Belonging Capstone embraces equal opportunity and a culture of belonging for all employees and applicants. We are an Affirmative Action and Equal Opportunity Employer. All candidate information will be kept private according to EEO guidelines. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to hrservices@capstonepub.com. The pay range for this role takes into account the wide range of factors that are considered surrounding compensation including but not limited to: skill sets, experience and training, work location, and other business and organizational needs. At Capstone, it is not typical for an individual to be hired at the top of the range for their role. A reasonable estimate of the annual pay range for this position is $41,000 - $58,000. Capstone strives to provide comprehensive and market-competitive benefits to meet the needs of our employees and their families. Click here to see our benefits. Pre-Employment Background Check Required California Applicants: Applicants from California can access our California Privacy Notice here. Employment Authorization: At this time Capstone unfortunately cannot sponsor or take over sponsorship of an employment visa. To be considered for one of our roles, applicants must be authorized to work in the United States.

Responsibilities

The Administrative Assistant will provide key support to the Content Development team, including data entry, invoice processing, and assisting with content development. This role is essential for maintaining team efficiency and productivity through various administrative tasks.