Administrative Assistant - Career and Technical Education at CHESS

, , United States -

Full Time

Start Date

Immediate

Expiry Date

16 Jan, 26

Salary

16.0

Posted On

18 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Clerical Support, Data Collection, Report Preparation, Invoice Management, Travel Arrangements, Confidentiality, Time Management, Communication, Event Coordination, Decision Making, Attention to Detail, Research, Scheduling, Customer Interaction, Problem Solving

Industry

Higher Education

Description

Compensation $16.00 per hour. Compensation Type: Non-Exempt Employment Type: Regular Scheduled Weekly Hours: 40 Grade: Department: Administrative Operations Position Summary The CTE Administrative Assistant provides essential administrative and clerical support to the Career and Technical Education (CTE) Department at Luna Community College (LCC). This role regularly interacts with students, faculty, industry partners, and community members. The ideal candidate can execute a broad range of analytical, administrative, and research functions with little supervision. This position requires someone who can adeptly manage multiple time-sensitive deadlines while maintaining a positive attitude and completing complex tasks and projects efficiently with a high level of attention to detail. Duties & Responsibilities ESSENTIAL JOB FUNCTIONS Creates requisitions in Workday, tracks processes and ensures accuracy. Prepares and submits invoices for payment, resolves discrepancies. Prepares travel arrangements as needed. Performs a wide variety of complex and confidential administrative and office support for the CTE Director and faculty. Keeps the CTE Director advised on weekly schedules, incoming calls, and facilitates decision-making for the work flow through the department. Prepares reports, letters, and proposals; collects data; assists with presentations; and drafts correspondence as delegated. Maintains confidentiality as part of being a member of an administrative office. Collects documents requiring the CTE Director's review and checks for accuracy as needed. Takes notes as required and assists with coordinating student events and industry partner meetings. Performs other duties as assigned. EDUCATION, EXPERIENCE AND LICENSES High School Diploma or GED 3-5 years of administrative or executive support experience in an educational, corporate, or professional setting. As a part of your application, upload letter of interest, current resume, and official documentation confirming education. EEO STATEMENT: LCC is an equal opportunity employer. Luna Community College (LCC) is the only community college in northeastern New Mexico. LCC is dedicated to providing accessible, innovative, and integrated learning experiences that prepare students to compete at the forefront of their chosen fields and to lead in their communities. The Collaborative for Higher Education Shared Services (CHESS) supports independently governed member colleges by sharing tools, talent, and best practices so that we are laser focused on providing a world-class student experience leading to success for all students.

Responsibilities

The CTE Administrative Assistant provides essential administrative and clerical support to the Career and Technical Education Department. This role involves managing schedules, preparing reports, and coordinating events while maintaining confidentiality and attention to detail.