Administrative Assistant at CARIBBEAN AIRLINES

Piarco, Tunapuna-Piarco, Trinidad and Tobago -

Full Time

Start Date

Immediate

Expiry Date

22 Jul, 26

Salary

0.0

Posted On

23 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Calendar management, Travel coordination, Invoice processing, SAP, MS Office Suite, Expense reporting, Budget monitoring, Data compilation, Record keeping, Communication, Project management, Analytical skills, Confidentiality, Proofreading, Meeting minutes

Industry

Airlines and Aviation

Description

VACANCY NOTICE We are seeking to recruit a suitably qualified person to fill the position of: ADMINISTRATIVE ASSISTANT - ELD (CONTRACT) JOB SUMMARY: The incumbent will report to the Head – Business Optimization and will provide administrative and clerical support to help achieve the department’s goals. Key duties include managing calendars, coordinating travel, handling invoices, organising documents, arranging meetings, maintaining records, and preparing and distributing various types of correspondence, reports, and PowerPoint presentations. The role also involves compiling statistics and performing other related administrative tasks. KEY DELIVERABLES: * Prepare general correspondence, memoranda, expense reports, etc. (which may include presentation preparation). * Schedule and/or plan meetings and make travel arrangements, including itineraries and accommodations. * Coordinate or assist with company-wide events or with the respective department or division. * Operate office equipment and arrange for necessary servicing and supplies. * Handle incoming telephone calls, inquiries, and correspondence. * Respond to customer requests and complaints. * Review expense reports, check requests, and invoices for accuracy. * Ensure that the department’s document filing is kept up to date and maintain the filing system for easy storage and retrieval. * Provide general administrative support to department management. * Prepare a monthly summary of expenses in accordance with budget approvals and submit reports as needed to highlight variances. * Experience in invoice processing via the SAP system and ensure all releases comply with financial procedures. * Experience with expense reporting and budget monitoring, including variance reporting. * Liaise with customers and regularly follow up on cheque payments in line with contract agreements. * Draft reports using pre-established templates and timelines. * Prepare minutes of meetings and monitor to ensure follow-up on action items. * Assist in preparing PowerPoint presentations, proofreading/formatting documents, and supporting correspondence, memos, charts, tables, graphs, and plans. * Prepare records related to audits conducted by external parties and internal stakeholders. * Monitor and ensure an adequate supply of stationery. * Submit monthly Leave Liability Reports to HR. * Coordinate and track contracts using the Contract Routing system. * Liaise with the Human Resource Division regarding HR issues on behalf of the department and support the implementation of HR policies and procedures. * Perform other duties outside the normal scope of responsibilities as necessary to maximise efficiency, productivity, teamwork, customer relations, and overall company operations. CANDIDATE SPECIFICATION: You must possess a minimum of 5 CXC O’ Level passes (including Mathematics and English). An Administrative Professional/Officer Management Certificate will be considered an asset. You should also have at least three (3) years’ experience in a similar administrative role. The ideal candidate must be proficient in the use of the MS Office Suite, particularly MS Word, MS Excel, MS Outlook, and other related software. You must have excellent communication skills, with the ability to communicate effectively at all levels within the organisation, maintain the highest levels of confidentiality and discretion and possess strong analytical and project management skills. Proficiency in the use of SAP, or any other related software will also be considered an asset. The successful candidate must be legally authorised to work in Trinidad & Tobago. Suitable Applicants will be subject to Pre-employment Medical, including Drug and Alcohol testing and a full Criminal Security and Background Investigation. Please submit your application via https://careers.caribbean-airlines.com [https://careers.caribbean-airlines.com/] by completing a profile and attaching an up-to-date resume and copies of your academic certificates. Address your cover letter: “CAL Recruitment: Administrative Assistant – Employee Learning & Development” Applications not received via the above CAL Career portal will not be acknowledged. The closing date for receipt of all responses is 6th May 2026, at 11:59 PM

Responsibilities

The incumbent will provide comprehensive administrative and clerical support to the department, including managing calendars, travel, and invoices. Key duties also involve preparing reports, maintaining filing systems, and liaising with internal and external stakeholders.