Administrative Assistant at Carnival Corporation

Miami, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Mar, 26

Salary

0.0

Posted On

15 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Project Coordination, Budget Management, Document Management, Calendar Management, Meeting Coordination, Travel Coordination, Vendor Liaison, Invoice Tracking, PowerPoint Preparation, Organizational Skills, Communication Skills, Time Management, Kronos, Microsoft Office, Presentation Development

Industry

Travel Arrangements

Description

This position is responsible for providing administrative support to the Vice President, Risk Advisory & Assurance Services, as well as their direct reports. The main objective of the position is to ensure the administrative requirements of the function are appropriately addressed. Essential Functions: Provide project administrative assistance as required, including: Coordinating and preparing department and project budgets based input from department management. Coordinating all document repositories regarding projects and other internal documents. Developing project briefs and presentations as may be required. Responsible for calendar and meeting coordination for 2 VPs and direct reports (upon request) Responsible for all logistics and coordination related to department/group meetings. These meetings may involve participants from multiple departments and Carnival Operating Companies and would include negotiating Hotel facility meeting rooms, catering, guest rooms, audio/video, Wi-Fi, etc. Manage and coordinate all travel itineraries and arrangements for the department. Department liaison to current and potential vendors and service providers. Manage the department’s service payments, including by not limited to phone services, operational services, etc. Manage invoice payments and tracking for all department expenditures which includes use of MS Excel spreadsheets for recording and tracking. Complete T&E statements for department and other reimbursement forms for approval. Act as the department coordinator for Document Retention and Management, according to the company’s policies. Coordinate all time and attendance related functions for the department, which includes using Kronos. Prepare PowerPoint presentations as instructed by the Vice President, Risk Advisory & Assurance Services or other management for the department as may be needed. Qualifications: Associates degree Senior level administrative support with 5-7 years of demonstrated accomplishments. Proficient in Microsoft Office Products (Outlook, Word, PowerPoint, Excel, Visio) Knowledge, Skills, and Abilities: The role fits into the organization by providing essential support to the RAAS team, ensuring efficient operations and communication. The role requires solving scheduling conflicts, handling urgent requests, and managing multiple tasks simultaneously The role has a significant impact on the efficiency and effectiveness of the RAAS team, contributing to the overall success of the organization The role requires strong organizational and communication skills, with the ability to manage tasks independently and support the RAAS team Physical Demands: Must be able to remain in a stationary position at a desk and/or computer for extended periods of time. Travel: None or very little travel likely Work Conditions: Work beyond normal business hours or on weekends may be required occasionally to support business needs, projects, or operations. This position is classified as “in-office.” As an in-office role, it requires employees to work from a designated Carnival office in South Florida Tuesday through Thursday each week. Employees may work from their homes on Mondays and Fridays. Candidates must be located in (or willing to relocate to) the Miami/Ft. Lauderdale area. Offers to selected candidates will be made on a fair and equitable basis, taking into account specific job-related skills and experience. At Carnival, your total rewards package is much more than your base salary. All non-sales roles participate in an annual cash bonus program, while sales roles have an incentive plan. Director and above roles may also be eligible to participate in Carnival’s discretionary equity incentive plan. Plus, Carnival provides comprehensive and innovative benefits to meet your needs, including: Health Benefits: Cost-effective medical, dental and vision plans Employee Assistance Program and other mental health resources Additional programs include company paid term life insurance and disability coverage Financial Benefits: 401(k) plan that includes a company match Employee Stock Purchase plan Paid Time Off Holidays – All full-time and part-time with benefits employees receive days off for 8 company-wide holidays, plus 2 additional floating holidays to be taken at the employee’s discretion. Vacation Time – All full-time employees at the manager and below level start with 14 days/year; director and above level start with 19 days/year. Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 84 hours/year. All employees gain additional vacation time with further tenure. Sick Time – All full-time employees receive 80 hours of sick time each year. Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 60 hours each year. Other Benefits Complementary stand-by cruises, employee discounts on confirmed cruises, plus special rates for family and friends Personal and professional learning and development resources including tuition reimbursement On-site Fitness center at our Miami campus #LI-Hybrid #Corp #LI-TM1

Responsibilities

The Administrative Assistant provides essential administrative support to the Vice President and their team, ensuring that all administrative requirements are met efficiently. Responsibilities include managing calendars, coordinating meetings, handling travel arrangements, and maintaining document repositories.