SUMMARY:

The Administrative Assistant for assigned campus(es) performs a variety of administrative support activities of a very responsible, difficult, and often confidential nature.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience – Associate’s Degree preferred. Five years of related experience and/or training; or an equivalent combination of education and experience. Required degree(s) must be from institutions accredited by recognized U.S. accrediting agencies. Degrees from non-U.S. institutions are recognized only if equivalence has been established and provided.
• Language Skills – Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence, transcribe minutes; and effectively present information in one-on-one and small group situations to employees.
• Mathematical Skills – Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; ability to compute rate, ratio, and percent and to interpret bar graphs.
• Reasoning Ability – Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form; ability to deal with problems involving several concrete variables in standardized situations.
• Computer Skills – Knowledge of Microsoft Office (Word, Excel, Access, Outlook) and payroll software.

Schedule: Monday - Thursday, 3 pm - 8 pm. Occasional Friday/Saturday (once per month)

ALL QUALIFIED APPLICATIONS WITH ARREST OR CONVICTION RECORDS WILL BE CONSIDERED FOR EMPLOYMENT. TO ENSURE THE SAFETY AND INTEGRITY OF OUR OPERATIONS, IT IS IMPERATIVE THAT A REVIEW OF ALL APPLICANTS’ CRIMINAL HISTORY IS CONDUCTED. FAILURE TO DO SO POSES A SIGNIFICANT RISK TO THE EMPLOYER, POTENTIALLY COMPROMISING BOTH BUSINESS OPERATIONS AND THE ORGANIZATION’S REPUTATION.AS PART OF OUR STANDARD HIRING PROCESS, ALL CANDIDATES OFFERED A POSITION AT SAN JOAQUIN VALLEY COLLEGE INC. WILL UNDERGO A THOROUGH BACKGROUND SCREENING. THIS INCLUDES EDUCATION VERIFICATION, COUNTY AND NATIONAL CRIMINAL BACKGROUND CHECKS, A MOTOR VEHICLE REPORT, AND SOCIAL SECURITY NUMBER TRACE/VERIFICATION ALONG WITH AN ADDRESS HISTORY SEARCH. DEPENDING ON THE SPECIFIC POSITION, ADDITIONAL REQUIREMENTS MAY APPLY, SUCH AS DRUG TESTING, A FRAUD AND ABUSE CONTROL INFORMATION SYSTEM CHECK, AND VERIFICATION FOR ACCESS TO THE NATIONAL STUDENT LOAN DATABASE SYSTEM.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provides the first point of contact for all individuals entering the College. Greets all individuals promptly and professionally.
• Answer telephones, transfer calls, and convey messages.
• Provide superior customer service over the phone and in person.
• Provide administrative support to other departments as needed.
• Maintains cleanliness and organization at the reception area/lobby.
• Proofread records or forms.
• Completes assigned reports.
• Assist with orientation and prepare student badges.
• Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities. Photocopy, collate, and distribute correspondence, articles, reports, bulletins, etc.
• Develop and maintain department filing systems.
• Coordinate the manager’s schedule and make appointments for other personnel on campus.
• Order and maintain supplies, and arrange equipment maintenance.
• Resolve questions and issues.
• Submit work orders.
• Collect, sort, and distribute mail.
• Assist with campus event planning, ordering supplies, catering, food, invitations, etc.
• Support the Enrollment Services and Student Finance Departments and Reporting.
• Coordinate all campus accounting functions, including invoices and payments. Report to the Campus Director for these functions.
• Serve as the administrative liaison between Campus and Corporate Administrative Offices.
• Perform other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience – Associate’s Degree preferred. Five years of related experience and/or training; or an equivalent combination of education and experience. Required degree(s) must be from institutions accredited by recognized U.S. accrediting agencies. Degrees from non-U.S. institutions are recognized only if equivalence has been established and provided.
• Language Skills – Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence, transcribe minutes; and effectively present information in one-on-one and small group situations to employees.
• Mathematical Skills – Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; ability to compute rate, ratio, and percent and to interpret bar graphs.
• Reasoning Ability – Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form; ability to deal with problems involving several concrete variables in standardized situations.
• Computer Skills – Knowledge of Microsoft Office (Word, Excel, Access, Outlook) and payroll software