Administrative Assistant at Catholic Diocese of Columbus

Hilliard, Ohio, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Sep, 26

Salary

45000.0

Posted On

18 Jun, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Front Office Support, Sacramental Recordkeeping, Microsoft Word, Microsoft Excel, Data Interpretation, Office Management, Multi-line Phone Systems, Organizational Skills, Confidentiality, Communication Skills

Industry

Religious Institutions

Description

Position Title: Administrative Assistant Reports To: Business Administration Director Status: Full-Time Benefits Eligible Pay Range: 40,000-45,000 (based on experience) Schedule: Work Schedule is 8:30-4:30 M-F Location: St Brendan in Hilliard, Ohio Position Summary The Administrative Assistant provides professional administrative and front-office support for a large Catholic parish, supporting the Pastor, pastoral staff, ministries, and parishioners. This role ensures smooth daily office operations, accurate sacramental recordkeeping, timely communications, and courteous front-desk service while maintaining strict confidentiality and pastoral sensitivity. Essential Duties and Responsibilities Key Responsibilities · Serve as primary front desk/contact person: greet visitors, answer and route calls, manage voicemail, and respond to general parish inquiries. · Maintain sacramental records and documentation: accurately record Baptisms, Confirmations, First Reconciliation, Marriages, and Deaths; prepare and issue sacramental certificates following diocesan policies; verify eligibility for sponsor/godparent letters and other requests. · Coordinate Mass intentions and maintain the Mass book; process associated requests and offerings. · Oversee office operations: maintain central office calendar, order and manage office supplies, coordinate mailings and courier services, and arrange service/maintenance for office equipment. · Support parish programs and volunteer coordination by preparing materials, assembling packets (new-member, sacramental prep), and assisting with event logistics as needed. · Liaise with ministries and external agencies (e.g., Saint Vincent de Paul) to route requests and coordinate assistance. · Participate in staff meetings, maintain professional communication, and uphold Other Responsibilities · Maintain professionalism and strict confidentiality in all aspects of the role. · Perform additional duties as assigned to support parish operations. Skills/Qualifications · Position requires a minimum of high school education, but additional higher education is preferred. · Must be proficient in Microsoft Office Suite, primarily Word and Excel, and exhibit the ability to master computer programs used by parish. · Ability to generate and interpret data from the parish database. · This position requires a high level of accuracy in work, attention to detail, and organizational skills. · Ability to meet established deadlines. · Ability to answer a multi-line phone and to greet visitors. · Ability to use office equipment that is within the scope of the job. · Must be able to successfully pass BCI and FBI background checks. Must attend a Protecting God’s Children class.

Responsibilities

Provides professional administrative and front-office support for a Catholic parish, including managing sacramental records and greeting visitors. Ensures smooth daily office operations and coordinates communications between the pastor, staff, and parishioners.