Administrative Assistant at CAVU Experiences (AMER) LLC

Phoenix, Arizona, United States -

Full Time

Start Date

Immediate

Expiry Date

12 Feb, 26

Salary

22.0

Posted On

14 Nov, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Time Management, Organizational Skills, Microsoft Office, Microsoft Teams, Verbal Communication, Written Communication, Confidentiality, Collaboration, Recruiting, Onboarding, Payroll Processing, Scheduling, Customer Service, Data Handling, Report Preparation, Invoice Submission

Industry

technology;Information and Internet

Description

Description Escape Lounge / CAVU (formerly MAG US) is a subsidiary of Manchester Airport Group - the UK’s largest airport operator. CAVU expanded into the U.S. market in 2015 and, since then, we have quickly established a robust services and consulting business, which proudly supports a growing number of airports across the U.S. with a variety of premium services. One of the product lines that CAVU is focused on are our award-winning " Escape Lounges," our line of premier, common-use airport lounges. The Role: Administrative Assistant Reports to: Lounge General Manager Location: Phoenix – Terminal 4 Department: Operations Position Summary: The Administrative Assistant will play a key role within the Operations and HR departments through supporting clerical items, recruiting, onboarding, payroll, accounts payable and other initiatives within the Phoenix – Terminal 4 Escape Lounge. The ideal candidate is a self-starter who is adaptable and understands that the business is accelerating at a fast pace. Key Responsibilities: Support General Manager with administrative tasks including file administration, office supply ordering, report preparation, expenses, and invoice submissions. Manages hourly recruiting via Indeed. Manages the entire employee onboarding life cycle, including conducting interviews, completion of new hire paperwork, scheduling drug screenings, background checks, airport badging appointments, and facilitates employee check ins. Assist with bi-weekly payroll processing and weekly scheduling, clearing missing punches and approving timesheets. Facilitate employee questions related to scheduling, benefits, and payroll. Follow all company policies and procedures as set forth in the Employee Handbook. Performs additional duties as reasonably requested by Management, especially during downtimes. Key Competencies: Excellent time management and organizational skills. Familiarity with Microsoft Office including Microsoft Teams. Excellent verbal and written communication skills. Ability to handle data with confidentiality. Willingness to collaborate with team members across the entire organization. Skills and Experience Required: Bachelor’s degree or previous administrative / office experience. A solid employment record and previous customer service experience preferred. Ability to communicate effectively with members at all levels of the organization. Ability to remain organized and prioritize workload. Preferred Skills and Experience: Experience with Paylocity, or other HCM system. Experience with scheduling. Job Type: Full-time Pay: $22.00 per hour Benefits: 401(k) 401(k) matching Health insurance with either HRA or HSA Dental insurance Vision insurance Employee assistance program Employee discount program Flexible schedule Company-sponsored Life insurance Paid time off Schedule: 8 hour shift Monday to Friday Experience: Administrative Assistants & Receptionists: 1 year (Preferred) Work Location: In person

Responsibilities

The Administrative Assistant will support the General Manager with various administrative tasks and manage the employee onboarding life cycle. This role also involves assisting with payroll processing and addressing employee inquiries related to scheduling and benefits.