Administrative Assistant Certified Payroll Compliance at Willdan

Yountville, California, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Jan, 26

Salary

0.0

Posted On

18 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Certified Payroll Compliance, LCPtracker, California Prevailing Wage Law, DIR Reporting, Labor Compliance Regulations, Attention to Detail, Organizational Skills, Time Management, Communication Skills, Microsoft Office Suite, Subcontractor Coordination, Audit Preparation, Data Entry, Troubleshooting, Compliance Documentation, Project Management

Industry

Engineering Services

Description

We are seeking a detail-oriented and proactive Administrative Assistant specializing in Certified Payroll Compliance for public works projects in the State of California. The ideal candidate will ensure compliance with state and federal prevailing wage laws, manage certified payroll submissions, and work closely with subcontractors to resolve payroll discrepancies. Expertise in LCPtracker, the industry-standard compliance management platform, is required. This position is based in California with a hybrid or remote option. Essential Duties and Responsibilities Certified Payroll and Compliance Management * Review and verify certified payroll reports for accuracy and compliance with California Labor Code, DIR, and Davis-Bacon Act requirements. * Manage and maintain certified payroll records in LCPtracker, ensuring complete and timely submissions for all public projects. * Conduct weekly reviews of payroll data to identify missing, incomplete, or inaccurate entries, and coordinate corrective actions with subcontractors. * Assist in preparing compliance documentation for audits, agency reviews, and internal reporting. * Stay current with updates to California’s prevailing wage regulations and LCPtracker system enhancements. Subcontractor Coordination * Communicate with subcontractors to guide them through certified payroll requirements and LCPtracker reporting procedures. * Provide hands-on support to subcontractors for onboarding, troubleshooting, and resolving data entry or compliance issues. * Track submission deadlines and follow up proactively to ensure all subcontractor payrolls are submitted accurately and on time. * Coordinate with project managers and compliance officers to resolve payroll issues impacting project compliance. Administrative Support * Maintain organized digital and physical records of payroll and compliance documentation. * Assist in generating weekly and monthly compliance reports for internal stakeholders and public agencies. * Support internal training sessions for staff and subcontractors on payroll reporting and LCPtracker usage. * Perform other administrative duties as assigned to support the compliance and project management teams. Required Qualifications * Minimum 2 years of experience in certified payroll compliance, preferably in California public works or government-funded projects. Top earners have 5+ years of experience. * Proficiency in LCPtracker (required); familiarity with related systems such as eCompliance, DIR eCPR, or similar is a plus. * Strong knowledge of California Prevailing Wage Law, DIR reporting, and labor compliance regulations. * Excellent attention to detail, organizational skills, and time management abilities. * Strong communication skills for working with subcontractors, clients, and internal project teams. * Proficiency in Microsoft Office Suite (Excel, Word, Outlook). Preferred Qualifications * Experience with construction or engineering firms managing multiple public works contracts. * Knowledge of Davis-Bacon and HUD reporting requirements. * Certification or coursework in labor compliance, construction management, or public works administration. EEO Non-Discrimination and ADA Reasonable Accommodation Statement Willdan is an equal opportunity employer. Applicants are considered for all positions without regard to race, religious creed, color, age marital status, sex, sexual orientation, gender identity, gender expression, citizenship status, national origin, ancestry, religion, military service or veteran status, disability, medical condition, childbirth and related medical conditions, genetic testing, reproductive status or any other classification protected by federal, state or local laws and ordinances. Willdan does not discriminate on the basis of physical or mental disability where the essential functions of the job can be reasonably accommodated. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. If you need reasonable accommodation for any part of the application and hiring process, please notify us. Willdan Energy Solutions participates in E-Verify.

Responsibilities

The Administrative Assistant will manage certified payroll submissions and ensure compliance with prevailing wage laws for public works projects. They will also coordinate with subcontractors to resolve payroll discrepancies and maintain accurate records in LCPtracker.