LORTON, VA

Are you ready to enhance your skills and build your career in a rapidly evolving business climate? Are you looking for a career where professional development is embedded in your employer’s core culture? If so, Chenega Military, Intelligence & Operations Support (MIOS) could be the place for you! Join our team of professionals who support large-scale government operations by leveraging cutting-edge technology and take your career to the next level!
Chenega MIOS supports the military, federal, and commercial entities at home and abroad. Together, the companies aligned under the MIOS SBU offer a diverse and complementary range of capabilities that strengthen our capacity for shared knowledge and mission-focused service to our customers.
The Administrative Assistant will represent the company to customers, vendors, and employees by providing a professional and courteous first impression to visitors and callers. The Administrative Assistant will be the backup for the front desk when needed. The Administrative Assistant will also provide general clerical duties to both Sr. Manager and Administrative Specialist and support as needed to other Military Intelligence & Operations Support office staff.

Responsibilities:

• Provide backup coverage to the front desk during regular business hours of 10:00 AM to 3:00 PM.
• Report to the office each week on Tuesday and Thursdays from 10:00 AM to 3:00 PM.
• Report to the office for all quarterly meetings 3 weeks out of the year. The reporting times would be Monday through Friday from 8:00 AM to 5:00 PM.
• Answer and route phone calls including taking messages using proper phone etiquette, as needed.
• Sort and distribute incoming mail and packages, as needed.
• Maintain orderly appearance in the reception area, kitchens, and common areas.
• Assist with clerical activities, including but not limited to incoming and outgoing faxes, copying, filing, and preparing and mailing correspondence.
• Place and ensure building maintenance requests are submitted and completed.
• Maintain and update business card requests and correspondence.
• Assist with Expense Report Seats and Pcard Statements.
• Maintain and update various informational documents and logs.
• Supply office coffee and order breakfast/lunch for meetings, when necessary.
• Schedule shredding of documents for the entire office.
• Maintain safety inspections for the entire building on a semi-annual basis.
• Provide support to company President(s) who may need administrative assistance.
• Be available for other departments that may need assistance.
• Adhere to all Chenega corporate employment policies and procedures.

Qualifications:

• High school diploma or GED equivalent required.
• 3+ years of administrative experience, including experience with Microsoft Office suite, SharePoint, and basic office operations.
• Corporate and government contract experience desired.
• Background check required.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Must have the ability to obtain a Secret clearance.
• Must have the ability to work evenings, weekends, and holidays as required to fulfill business needs.
• Full mastery of the English language, including proper grammar and spelling.
• Strong written and oral communication skills.
• Must have the ability to communicate verbally and in writing throughout all levels of the organization, both internally and externally.
• Should be extremely punctual and reliable with the ability to work 8 AM to 5 PM.
• Ability to handle multiple assignments concurrently, balancing priorities to meet deadlines.
• Ability to work independently and as a team.
• Must be highly professional and flexible to meet with customers, contractors, and vendors.
• Must be able to handle multiple requests from Business Development and Operations leadership team.
• Ability to maintain high levels of confidentiality when dealing with proprietary information and sensitive situations.
• Must be able to present professionally to senior leadership and outside clients.
• Deltek knowledge is a plus.

• Provide backup coverage to the front desk during regular business hours of 10:00 AM to 3:00 PM.
• Report to the office each week on Tuesday and Thursdays from 10:00 AM to 3:00 PM.
• Report to the office for all quarterly meetings 3 weeks out of the year. The reporting times would be Monday through Friday from 8:00 AM to 5:00 PM.
• Answer and route phone calls including taking messages using proper phone etiquette, as needed.
• Sort and distribute incoming mail and packages, as needed.
• Maintain orderly appearance in the reception area, kitchens, and common areas.
• Assist with clerical activities, including but not limited to incoming and outgoing faxes, copying, filing, and preparing and mailing correspondence.
• Place and ensure building maintenance requests are submitted and completed.
• Maintain and update business card requests and correspondence.
• Assist with Expense Report Seats and Pcard Statements.
• Maintain and update various informational documents and logs.
• Supply office coffee and order breakfast/lunch for meetings, when necessary.
• Schedule shredding of documents for the entire office.
• Maintain safety inspections for the entire building on a semi-annual basis.
• Provide support to company President(s) who may need administrative assistance.
• Be available for other departments that may need assistance.
• Adhere to all Chenega corporate employment policies and procedures