Administrative Assistant - Child Care at YMCA of Columbia Willamette

Portland, Oregon, United States -

Full Time

Start Date

Immediate

Expiry Date

01 Jan, 26

Salary

0.0

Posted On

03 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Interpersonal Skills, Team Oriented, Professionalism, Discretion, Communication, Problem Solving, Administrative Skills, Microsoft Suite, Adobe Acrobat, Youth Program Management, Customer Service, Relationship Building, Confidentiality, Training Coordination, Collections Management, Diversity and Inclusion

Industry

Non-profit Organizations

Description

Description Join our dynamic team at the Y, a leading nonprofit organization dedicated to strengthening communities through youth development, healthy living, and social responsibility. We are seeking a dedicated Administrative Assistant to support our Youth Development programs, ensuring their smooth and efficient operation. This role offers an exciting opportunity to make a positive impact on youth and families while fostering an inclusive environment that celebrates diversity. Key Responsibilities: Exhibits strong interpersonal skills and is team oriented Ability to build strong relationships, inspire confidence and work effectively with a wide variety of stakeholders; professionalism and discretion are key components of this role; must maintain highly confidential information. Handles and resolves typical youth program concerns and informs supervisors of unusual situations or unresolved issues Communicates program information, registration information, schedules, etc., patiently, effectively and consistently with members Processes registrations and payments for all aspects of youth programs Assists in monitoring waitlists and program openings for full programs Assists in managing collections function for Youth Programs; works with Leaders monthly to review and resolve outstanding collections for their departments Purchases snack for childcare programs Tracks staff trainings/certifications Coordinates staff trainings throughout the year At the Y, we are committed to diversity, equity, and inclusion, and we believe that a diverse team strengthens our community. We offer opportunities for growth, professional development, and the chance to make a meaningful difference in people's lives. If you are passionate about supporting youth and building an inclusive community, we encourage you to apply. Requirements Requires reading, communication, math and problem-solving skills equivalent to high school or GED. At least two years of related administrative work experience At least intermediate level skills with core business software, including the Microsoft Suite (Outlook, Teams, Word, Excel, PowerPoint, Forms), Adobe Acrobat) Enrolled in the Child Care Division Central Background Registry or ability to enroll within first 30 days.

Responsibilities

The Administrative Assistant will support Youth Development programs by managing registrations, payments, and communications. This role also involves resolving program concerns and coordinating staff trainings.