Administrative Assistant – Children and Families at Catholic Charities of Kansas City - St Joseph

Kansas City, Missouri, United States -

Full Time

Start Date

Immediate

Expiry Date

24 Feb, 26

Salary

0.0

Posted On

26 Nov, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Microsoft Office, Communication Skills, Interpersonal Skills, Problem Solving, Organizational Skills, Attention to Detail

Industry

Non-profit Organizations

Description

Description Our History In 1879, Father Bernard Donnelly established Mount St. Bernard’s Orphanage in Kansas City. With that one act of faith, hope and charity, many lives — and a community — were transformed. And, from that humble beginning a strong tradition of compassionate care and social service took root, thrived, and grew to become Catholic Charities of Kansas City-St. Joseph. Catholic Charities empowers at risk people to create a pathway out of poverty by alleviating their immediate crises to create stability; then providing robust support to lift them to dignity and self-reliance. Today, millions of lives have been transformed, in the communities we serve. We have office locations in the Kansas City metro-area, St. Joseph, Missouri, a Food Pantry in Kansas City and another in Cameron, Missouri, while serving a 27-county region. Our Culture/Mission Characteristics While performing job duties, staff will: Follow the Catholic Social and Moral Teachings in all aspects while performing job duties. Work collaboratively to achieve goals and resolve conflict to achieve the greater good. Respect the diversity of talents and gifts of others and believe in cultivating those to promote personal and professional development. Demonstrate compassion and commitment for helping others improve their own lives. Mission Helping people move to a better life through hope-filled care, services, and advocacy, calling all those of goodwill to join us. Vision By lifting people in need to the dignity of self-reliance, and encouraging others to help, our communities will become one human family. Values Hope/Faith, Trust, Commitment, Collaboration Position Objective This position manages a variety of administrative duties to support the Children and Families programs. This role also provides individual support to the director and staff of the programs. The Children and Families program offers client services through Moms Empowerment, Social Butterflies and Adoption Services. Responsibilities Ordering supplies for the department. Make copies of materials for programs. Process check requests. Process and scanning credit card receipts. Prepare and complete mailings. Prepare confidential correspondence. Complete grant outcome tracking, as needed. Participate in team meetings. Prepare meeting minutes. Participate in presentations, as needed. Assist with client pick-up of in-kind donations, paperwork, etc. Is the gatekeeper to the Children and Families department. Under guidance of director, handles incoming issues and concerns addressed to them. These issues and concerns may be of a sensitive and confidential nature and are handled as such. Prepare memos, agendas, reports, and presentations. Maintain waiting lists for all programs within the department. Help with specific projects, such as compiling information for COA, Agency visits, and grant/funder requests. Handles calls/emails/mail requests for assistance from clients. Maintains the highest level of confidentiality when dealing with clients/staff. Assists as needed with projects that impact the Agency. Participates in annual Second Collection outreach initiative. Provide back-up support for the agency receptionist. Other duties as assigned to benefit the agency and/or department. Requirements Qualifications Possess a High School Diploma, associate degree preferred. At least 1 year of Administrative Assistant experience, preferably within non-profit agency. Additional Skills Proficient in Microsoft Office software. Excellent communication skills-both verbal and written. Strong interpersonal skills with the ability to build relationships. Ability to effectively work independently and as a resourceful team player. Demonstrated ability to meet deadlines in a fast-paced office environment. Experienced problem solver that proactively seeks solutions to complex issues and concerns. Handles confidential information discretely and professionally. Strong organizational skills with excellent attention to details. I understand that as an employee of Catholic Charities I am expected to perform job duties in alignment with the items listed below: Follows the Catholic Social and Moral Teachings in all aspects while performing job duties. Works collaboratively to achieve goals and resolves conflict to achieve the greater good. Respect for the diversity of talents and gifts of others and belief in cultivating those to promote personal and professional development. Demonstrates compassion and commitment for helping others improve their lives.

Responsibilities

The Administrative Assistant manages various administrative duties to support the Children and Families programs and provides individual support to the director and staff. Responsibilities include ordering supplies, processing requests, preparing correspondence, and maintaining confidentiality.