Administrative Assistant at Christian Health Care Center

Wyckoff, New Jersey, United States -

Full Time

Start Date

Immediate

Expiry Date

20 Jan, 26

Salary

23.5

Posted On

22 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Receptionist Duties, Administrative Tasks, Secretarial Duties, Scheduling Appointments, Office Equipment Utilization, Meeting Coordination, Clerical Duties, Microsoft Word, Microsoft Excel, Telephone Communication, Confidentiality Maintenance, Supply Ordering, Data Tracking, Quality Assurance Monitoring, Collaboration, Minute Taking

Industry

Hospitals and Health Care

Description

JOB SUMMARY Hourly Rate: $23.50 About Christian Health:We have had the privilege of caring for those in need for more than a century. Founded on the belief that everyone has the right to exceptional care, today we continue to provide quality care and services for our many residents, patients, and clients. Caring is not simply what we do, it is who we are. Why Join Our Team: Across our four campuses, eleven communities, five service offerings, and hospital, we are ultimately one unified team. Together, we nurture a compassionate, collaborative culture that enables continuous improvement and allows our team members to learn, grow, and shine in their careers. Surround yourself with people who care about making a difference – come join us! We have an exciting opportunity for a part-time, Administrative Assistant to work in the Christian Health Gracepoint partial hospital program. The Administrative Assistant to the Gracepoint Partial Hospitalization program will perform the receptionist, administrative assistant tasks and secretarial duties required to manage the office operations of the program. Demonstrates an understanding of, and embraces, the mission statement of Christian Health. Competencies: Prepare consumers for the intake procedure including scheduling appointments, providing intake forms, greeting consumers and reviewing program guidelines. Assists PHP staff with copying and faxing of Patient records. Utilizes office equipment as needed and as requested re: faxing, copying, retrieving case records and shredding, while maintaining confidentiality. Coordinates and attends department meetings, sending Outlook, assisting in preparation of minutes, arranging room availability. Takes, types and distributes minutes of meetings. Prepares and distributes schedules, in-service and monthly meeting schedules; updates staff schedules as needed. Meets with SW Director/Designee at start of shift to review work assignments and tasks. Performs general clerical duties of typing, filing, shredding confidential material and taking dictation when necessary; maintains office files and records, assuring confidentiality. Utilizes Outlook, and Microsoft Word program accessing, inputting and retrieving informational computer files. Utilizes Microsoft Excel for summarizing monitoring information. Receives and directs telephone communications to appropriate members; records and delivers messages accurately; receives visitors directing them to appropriate areas or staff. Attends monthly departmental meeting. Maintains copies of necessary forms, orders supplies as directed, checks in orders upon receipt and keeps list of office needs. Meets regularly with program staff, informally and formally, to review program needs, projects, tasks and assignments and executes necessary plans and actions. Collaborates with the finance department to ensure timely and accurate billing for Gracepoint Tracks, updates, edits and maintains assigned departments policies and procedures, and departmental forms. Enters, tracks and organizes census data and prepares weekly, monthly and annual volume data reports. Performs other related duties as required. Monitors and tracks quality assurance data. Schedule: Part-time, 8:30am-12:30pm, Monday - Friday. Education: High school diploma required. Christian Health offers a wide variety of benefits to part-time employees that includes: 401k plan for all employees who are 21 years old or older Tuition Reimbursement Employee Assistance Program Direct Deposit Credit Union Child Day Care Center on campus Gift shop on campus Free onsite parking on campus Pay differentials Exclusive employee discounts and special offers Access to earned wages prior to payday QUALIFICATIONS/REQUIREMENTS Demonstrates compliance with the CH ASPIRE Standards of Performance. Qualifications: One (1) year secretarial experience preferred. Must be proficient in Microsoft Word and Excel for Windows. If you are interested in this great opportunity, please apply today on our website listed below. https://christianhealthnj.org/careers Min USD $23.50/Hr. Max USD $23.50/Hr.

Responsibilities

The Administrative Assistant will manage office operations for the Gracepoint Partial Hospitalization program, including scheduling, clerical duties, and assisting staff with patient records. This role requires collaboration with various departments and maintaining confidentiality in all tasks.