Job Description
Posted Sunday, August 10, 2025, 11:00 PM

ABOUT THE OPPORTUNITY:

We’re looking for a dynamic Administrative Assistant to provide support to the VP of Engineering and the Kitchener Engineering team (approximately 150 employees) by delivering excellent customer service to both internal and external customers. You’ll ensure that the right information gets to the right person at the right time, while protecting the integrity and confidentiality of data. The successful incumbent is well organized, detailed and accurate in following processes, welcoming and approachable, and operates with a high level of professionalism and diplomacy.

THE EXPERIENCE AND SKILLS WE VALUE:

• Diploma in Business Administration or related area with 2 to 3 years relevant experienceAble to work independently with minimal supervision and
• good judgment
• Able to make appropriate general administrative decisions, such as assessing the urgency of non-routine requests, and solving problems or delaying the response
• Excellent verbal and written communication skills
• Excellent customer service, diplomacy, tact and maturity in dealing with others
• Understanding of confidentiality and trustworthiness matters
• Excellent skills using MS Suite including Outlook, Word, Excel, PowerPoint, One Note, Teams
• Good skills using Visio (for Org charts and process flows), Adobe PDF
• Solid understanding of standard business office protocols and organizational procedures
• Ability to juggle many tasks and flexible enough to respond to new and urgent requests

• Provide meeting support including scheduling, attending, producing and distributing minutes, e.g. weekly Engineering leadership meeting, business and/or program review meetings
• Produce professional documentation/communication support by writing, editing, polishing correspondence and presentations (usually delivered by others.) This requires a good command of the English language.
• Provide scheduling support by being aware of current priorities of those supported, and using personal discernment to make decisions about calendaring. Provides logistical planning for meetings and/or travel itineraries for those going from, and those visiting to, Christie Digital Canada, including executive visits from Ushio. This may include support with travel arrangements for hotel and transportation.
• Assist with gathering, checking and processing invoices related to travel arrangements. Ensure proper procedures are followed when submitting to other departments, (i.e. accounting, new supplier requests.
• Assist with preparing month end report consolidation for VP including creating/generating reports.
• Submit and review Engineering purchase requisitions into JD Edwards including the approval and signing authority. These can vary daily from low to high volume requests and may also require follow-up to verify the approval routing.
• Provide Capital Expenditure (CapEX) instructions to users, as needed in support of purchase requisition process.
• Support customer/vendor visits to the Kitchener facility including coordinating catering for visits and business meetings.
• Support the scheduling and configuration for main onsite meeting room used for large ongoing meetings and/or other business events. Assist with use of presentation technology, as needed.
• Manage ordering office supplies and ensure sufficient inventory is available for engineering teams.
• Provide general admin support including but not limited to: enter shipping memos for engineering and arrange courier requests, distribute mail to engineering team, print nameplates, order business cards, notify Security and/or HR of onsite visitor when hosting meetings,
• Ensure important data is updated and stored for controlled and easy access by those who need it, and secure in terms of confidentiality and privacy concerns. This may be filing electronically or hard copy.
• Make oneself available and accessible to those being supported (individuals and/or departments) in order to respond to just-in-time requests.
• Participate in committees and campaigns to represent needs of the area, or as voluntary contribution to the workplace, as needed.
• Other administrative duties, as assigned
  Location: onsite position (5 days per week) based in Kitchener, ON