Administrative Assistant at CIM Group

Los Angeles, California, United States -

Full Time

Start Date

Immediate

Expiry Date

08 Jan, 26

Salary

40.87

Posted On

10 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Meeting Coordination, Travel Arrangements, Expense Reporting, Microsoft Office, Video Conferencing Software, Accounts Payable Software, Office Equipment, Confidentiality, Event Planning, Problem Solving, Communication, Team Collaboration, Judgment, Decision Making, Responsiveness

Industry

Financial Services

Description

ABOUT CIM GROUP: CIM is a community-focused real estate and infrastructure owner, operator, lender, and developer. Our team of experts works together to identify and create value in real assets, benefiting the communities in which we invest. Our focus on enhancing communities is unwavering, and we strive to make an even greater impact in the years to come. Join us and make an impact today! POSITION PURPOSE: Provide administrative support to the Development Infrastructure team. \n RESPONISBILITIES: Planning and scheduling meetings, conference calls, accepting and/or declining and/or rescheduling meetings for individuals on the team. Handle scheduling of business appointments. Make and/or coordinate travel arrangements including but not limited to; arrangements related to booking commercial flights, hotels, ground transportation and updating itineraries for both domestic and international travel as required. Coordinating itineraries with others. Prepare and edit correspondence and communications. Mange the coordination of meetings including technology and refreshment set-up, preparation of meeting materials (e.g. agenda and presentation), and recording meeting minutes. Coordinate outgoing mail including but not limited to addressing, metering, and certified or registered mail, overnight delivery and intra-company. Set-up and maintain departmental and/or management files according to established criteria. Event planning responsibilities including but not limited to; planning corporate events, booking related travel. Prepare and process expense reports. Reconcile charges to Corporate and/or business credit card(s) and review, approve, code, and process invoices related to departmental expenses including but not limited to: setting up vendors, ensuring appropriate insurance coverage is obtained and submitted, and tracking payments to ensure timely payments. Processing of invoices related to project expenses including but not limited to; setting up vendors, tracking payments in system to ensure timely payments. Maintains a high level of confidentiality with sensitive information. Performs other duties, including special projects, as assigned. EDUCATION/EXPERIENCE REQUIREMENTS: (including certification, licenses, etc.) Bachelor’s degree and/or related experience preferred. Minimum of 2 years of experience in an administrative assistant role. Experience with Microsoft Office including Outlook, Word, Excel, PowerPoint required. Experience with video conferencing software is preferred. Experience with accounts payable software desirable. Experience with office equipment such as printers, copiers, scanners, mail metering machines. ABOUT YOU: Ability to interpret documents such as contracts, agreements, documents, reports, and procedure manuals. Demonstration of appropriate judgment and decision making in resolving issues that arise. Active, contributing member in a team environment. Responsiveness to requests and demonstrated ownership in completing essential tasks and assignments In a timely manner. Professional, pleasant attitude and demeanor that positively reflects on the individual as a representative of their Principal and/or the organization they represent. Ability to effectively interact and communicate with all levels within the organization, external groups, and boards of directors. Ability to respond effectively to the most sensitive inquiries or complaints. Ability to complete responsibilities and projects with minimal direction/supervision. Ability to apply common-sense understanding to carry out instructions. Ability to solve practical problems. Ability to define problems, collect data, establish facts and draw valid conclusions. \n WHAT CIM OFFERS: At CIM, we believe our success stems from our collective efforts, and we are committed to providing well-rounded support and resources for our employees. In addition to a competitive compensation plan, CIM offers a comprehensive benefits program for employees to thrive both inside and outside of work. Eligible employees can enjoy a wide range of benefits, including: • A variety of Medical, dental, and vision benefit plans • Health Savings Account with a generous employer contribution • Company paid life and disability insurance • 401(k) savings plan, with company match • Comprehensive paid time off, including: vacation days, 10 designated holidays, sick time, and bereavement leave • Up to 16 hours of volunteer time off • Up to 16 weeks of Paid Parental Leave • Ongoing professional development programs • Wellness program, including monthly and quarterly prizes • And more! Actual base salary considers several factors, including but not limited to geography, job-related knowledge, experience, and budget. The start of the salary range is typically associated with the minimum experience required. The role is considered non-exempt so will be eligible for overtime pay in accordance with federal and state law. At CIM, this role has the potential to receive a discretionary bonus in addition to base salary. The anticipated base pay range for the position in Los Angeles, CA is $31.25 - $40.87 per hour. HOW WE FEEL ABOUT DIVERSITY AND INCLUSION: At CIM Group, we believe that the unique perspectives and backgrounds of our employees enhance everything we do. We are committed to fostering an inclusive environment where diversity is not only respected but celebrated. We strive to ensure that our workplace is free from discrimination and harassment, allowing everyone to contribute meaningfully and feel a sense of belonging. As an equal opportunity employer, we strictly prohibit any form of unlawful discrimination and adhere to the laws enforced by the EEOC. Our goal is to provide a safe and supportive environment where all employees can grow and make impactful contributions together. *Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on CIM Group. Please inform our Talent team if you need any assistance completing any forms or to otherwise participate in the application process. CIM is committed to maintaining the confidentiality and privacy of your personal and financial information. Please click here for our Privacy Policy. #LI-KO1

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Responsibilities

Provide administrative support to the Development Infrastructure team, including planning meetings and coordinating travel arrangements. Prepare correspondence, manage meeting logistics, and handle expense reports while maintaining confidentiality.