Administrative Assistant

at  CIMA

WELCOME TO A PLACE WHERE PEOPLE ARE AT THE HEART OF EVERYTHING WE DO.

Welcome to people with an inspiring vision and who seek stimulating challenges. At CIMA+, you’ll find a place where you’ll have many opportunities to learn and develop while working on engaging projects.
We are a firm 100% owned by its employees and we value a collaborative and entrepreneurial mindset. You will have the flexibility to manage your work on your own terms and define what work-life balance means to you.
When you join CIMA+, we welcome you to a place that you can call home.
Job Description

JOB DESCRIPTION

CIMA+’s Environment and Earth Sciences Department is currently looking for an administrative assistant for its Montreal office.
In this role, you will be responsible for various administrative and technical aspects to ensure that projects run smoothly. You will collaborate with the entire team of engineers, biologists and other professionals in carrying out their activities.
We offer a flexible hybrid work mode, allowing you to work from home and from our offices.

QUALIFICATIONS

• College or vocational diploma (DCS, ACS or DVS) in secretarial, communications, office automation or other relevant field
• Minimum three (3) years’ experience in an administrative support role, ideally in the engineering or environmental field
• Excellent command of spoken and written French and English
• Proficiency in MS Office suite (Word, Excel, Outlook, PowerPoint) and Adobe Acrobat Pro
• A constant concern for a job well done

• Document preparation:
• Proofread, correct and format various documents (reports, letters, service offers, meeting minutes, presentations, project sheets, etc.).
• Operations support:
• Create service offers and projects in the various platforms
• Monitor and update information in management systems
• Welcome and integrate new team members and answer their questions
• Respond to requests from project managers and directors
• Complete purchase orders and assist with billing tasks
• Transmit expense accounts
• Perform all other administrative tasks related to operational support