ADMINISTRATIVE ASSISTANT at City of South Fulton

South Fulton, Georgia, United States -

Full Time

Start Date

Immediate

Expiry Date

14 Jan, 26

Salary

0.0

Posted On

16 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Secretarial Functions, Confidentiality, Communication, Documentation Processing, Data Analysis, File Maintenance, Budget Planning, Customer Service, Scheduling, Research, Typing, Transcription, Record Management, Telephone Etiquette, Meeting Coordination, Invoice Preparation

Industry

Government Administration

Description

GENERAL STATEMENT OF JOB This classification will provide administrative and secretarial functions to division or department managers in support of departmental operations. SPECIFIC DUTIES AND RESPONSIBILITIES Essential Functions: * Process various documentation associated with department/division operations within designated timeframes and per established procedures. * Work with and assist administrative/clerical staff assigned to divisions or work units within the department to ensure uniform and cooperative work efforts. * Maintain confidentiality of departmental documentation and issues. * Provide secretarial/administrative support to management and assigned department/division staff. * Assist management with routine administrative tasks. * Screen telephone calls, mail, and other communications and initiate appropriate action/response. * Type, compose, edit, or proofread correspondence on behalf of management staff. * Record and/or transcribe correspondence, statements, minutes, or other information. * Keep management informed of significant matters, messages, documentation, or other information. * Maintain calendar/schedule of activities for assigned department/division. * Schedule and confirm appointments, meetings, interviews, conferences, training, or other activities. * Generate and maintain reports, documents, and logs. * Conduct file maintenance and process requests for room rental as needed. * Maintain, prepare, and organize a file system of various files/records for the assigned area. * Conduct records maintenance activities in compliance with guidelines governing record retention. * Research, compile, and/or monitor administrative or statistical data about department operations. * Summarize data, perform routine data analysis, and prepare reports. * Conduct research of department files, legal records, database records, electronic data sources, Internet sites, hardcopy materials, or other sources as needed. * Answer telephone calls, greet visitors, and respond to requests for service/assistance. * Ascertain the nature of business, direct callers/visitors to appropriate personnel, and record/relay messages. * Process documentation for the department about financial reports and bookkeeping, purchase orders and requisitions, accounts receivable, personnel/payroll functions, and other administrative processes. * Create invoices and forms and prepare bank deposits. * Research discrepancies, assign proper accounting/budgetary codes, obtain proper signatures, and forward for payment. * Assist management with budget planning and monitor expenses. * Enter budget data into the computer. * Any other duties as assigned. MINIMUM EDUCATION AND TRAINING * High School diploma is required. * Two (2) years of experience in responsible secretarial, office administration (preferably in a municipal environment), customer service, and/ or record management experience. * Possess and maintain valid State of Georgia Notary Public certification. MINIMUM QUALIFICATIONS AND STANDARDS REQUIRED Physical Requirements: This position classifies the physical exertion requirements as light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation. Some tasks require the ability to perceive and discriminate visual cues or signals. Some tasks require that ability to communicate orally. Essential functions are regularly performed without exposure to adverse environmental conditions.

Responsibilities

The Administrative Assistant will provide administrative and secretarial support to department managers, ensuring efficient departmental operations. Key tasks include processing documentation, maintaining confidentiality, and assisting with budget planning and reporting.